University Committees: Campus Development Committee Committee

Meeting - December 18, 2023

Agenda

Date: December 18, 2023
Members: Warwick Arden, Charles Maimone, Mladen Vouk
Subcommittee Representatives: Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Jon Horowitz, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny

Approval of the Minutes: W. Arden (1 min.)

Consent Agenda Approval (No Items)

  1. N/A

Action Items

  1. N/A

Campus Planning Subcommittee Info Items

  1. Delegated Authority Determinations (on p. 2): A. Knight (5 mins)

Project Execution Subcommittee Info Items

  1. Poe Hall Update: D. Morton (15 mins)
  2. Capital Program Overview: C. Smith (5 mins)
  3. Projects in Design: C. Smith (40 mins)
    1. CVM Equine Hospital
    2. Mann Hall Renovation
    3. COE Growth Renovations
    4. Polk Hall Renovation
    5. Dabney Hall Renovation
    6. University Towers
    7. CC Substation Reconstruction
    8. Page Hall Renovation
  4. Projects in Construction: C. Smith (15 mins)
    1. Electrical Distribution Upgrade
    2. Integrative Sciences Building
    3. CC Plaza (Art)

Other Business

N/A

Next Meeting

January 22, 2024, from 1:30 pm to 3:00 pm

CONSENT AGENDA
ALL ITEMS ARE RECOMMENDED FOR APPROVAL

  1. N/A

INFORMATIONAL ITEMS FOR THE CAMPUS DEVELOPMENT COMMITTEE

Campus Planning Subcommittee Actions Under Delegated Authority

  1. DASA, Gregg Museum Warehouse Lease Request #23-17
    1. Description: Lease expires 7/31/2024. Request to renew the lease at a warehouse space for the purpose of housing a portion of the Gregg Museum of Art & Design’s 54,000+ item permanent collection (especially designer furniture, large sculptures, large textiles, etc.), exhibition furniture (pedestals, platforms, Plexiglas vitrines, etc.), crates for traveling exhibitions, and other objects that rightfully belong in a museum collection like the Gregg’s for research purposes but are likely only to be infrequently utilized for exhibitions.
    2. Location: The space currently rented is a workable and affordable, commercial rental space at 320 N Elm St, Apex, NC. It is a 20-minute drive from the Gregg Museum.
    3. Cost: Approx. $40,000 /yr.
    4. Term: Request to renew for 5 years.
    5. Other: Has a large loading area, though it does not have a truck height dock or dock leveler. If lease is not renewed, then will need to find a similar space, and arrange for upfitting it with security, data, and climate control and then relocate the nearly 10,000 objects stored there using an art shipping company.

Minutes

Campus Development Committee Minutes 

Date: December 18, 2023
Members: Warwick Arden, Charles Maimone, Mladen Vouk
Subcommittee Representatives: Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Jon Horowitz, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: N/A

Approval of the Minutes
The minutes of the November 27, 2023 meeting were approved and have been posted.

Consent Agenda Approval (No Items)

  1. N/A

Action Items

  1. N/A

Campus Planning Subcommittee Info Items

  1. Delegated Authority Determinations (on p. 3)

Project Execution Subcommittee Info Items

  1. Poe Hall Update: D. Morton noted the process of determining who needs what items from Poe is underway. The current plan is that identified Items will be cleaned by CCI, the contractor, who will then move them to a clean staging area for relocation elsewhere on campus. Counsel is engaged to manage the contractor’s work related to sampling and based on those results, a plan will be developed. 240 class sections have been relocated from Poe Hall to other generally scheduled110 classrooms and departmentally scheduled class labs and conference rooms. L. Johnson stated if departmentally controlled conference rooms were centrally scheduled/open to all campus users, then better space utilization would be possible.
  2. Capital Program Overview: C. Smith explained the purpose of this focus is to ensure the Campus Development planning principles are adhered to while budgets and schedule goals are met. Building Committee Chairs will be brought in as needed. The current value of the 80+ formal projects underway is approximately two billion dollars while the 350+ informal projects underway is an additional $35M. The committee noted concern from the System Office and State Legislature about unspent allocated capital funds and Morton indicated that an effort to educate and inform them about the process and timing of expenditures is underway (e.g., that a larger percentage of cashflow will occur during the last two years during the construction phase as opposed to the first two years during the design phase of each project). The narrative needs to show that all projects have now been advertised or awarded with each respective project’s’ progress.
  1. Projects in Design and Construction – see the attached 2023-12-18 Campus Dev Cmte Presentation for additional information:
    1. CVM Equine Hospital: The CVM Central Utility plant requires additional funding to address the long-term redundancy requirements for chilled water cooling of the hospital and clinic operations. C. Smith will present options at a future meeting.
    2. Mann Hall Renovation: Schematic Design pricing is forthcoming.
    3. COE Growth Renovations: A series of phased renovations will be needed in multiple buildings. For efficiency and speed, Design and Construction (D&C) has hired one design team for this complex project.
    4. Polk Hall Renovation: Design is taking a holistic approach to review and prioritize deficient building systems and research needs. Swing space will involve shifting occupants to other vacant spaces within the building. The connector between the new Integrative Sciences Building (ISB) and Polk requires coordination between two design teams.
    5. Dabney Hall Renovation: A complex phasing plan involves a $20M renovation in Broughton for wet lab swing space that can be used long-term for future projects’ swing space needs as well. Although the project is treating Dabney and Cox as one building from master planning, code, and building systems standpoints, the funding only covers the building envelope replacement for Dabney and will only partially renovate Cox. This partially occupied building renovation will be challenging, and noisy construction activities will need advance notice.
    6. University Towers (UT): After the building sale closes in May of 2024, building systems, dining area, and code compliance renovations will start and occur over the next two summers as the building must remain occupied for the Fall 2024 semester. The parking deck will not open for the start of fall 2024, and renovation scope and timeline to be determined and re-occupied no later than fall 2025.
    7. Centennial Campus Substation Reconstruction: This project repairs and upgrades damage to components that occurred from a fire, involving a time-consuming insurance claim for reimbursement.
    8. Page Hall Renovation: The initial single-prime bid was significantly over budget; therefore, the method of delivery was changed to a Construction Manager at Risk (CMR) with a guaranteed maximum price (GMP), which is currently under negotiation. The construction in this vacated building is slated to start in May 2024 and complete in 2025.
    9. Electrical Distribution Upgrade (EDU/Power Forward): Phase 4 bidding is underway, but the project needed to use bid savings from Phases 1-3 as Phase 4 has only 1 bidder with costs coming in higher due to escalation. As a result, the contingency fund needs to be replenished with an additional $2M which may trigger additional authority and cash flow needs.
    10. Integrative Sciences Building (ISB): Site and foundation construction is underway with structural steel installation slated to begin in January 2024. The building is scheduled to complete in fall 2026. The Brickyard will be impacted by ISB and its own reconstruction for the next two years. The current cost is $2.5M over the GMP and evaluations are underway. The Building occupants need to be finalized.
    11. Centennial Campus Plaza (Art Installation): Two glass panels of this glass composition have broken and are in process of being replaced. D&C has engaged an engineer with glass expertise to analyze the root cause of the breakage. Additional funding will likely be needed to remedy the causes of the breakage.

Other Business

  1. Repair and Renovation Needs Updates: D. Morton reviewed the following issues:
    1. Reynolds Coliseum: Heavy rains caused roof leaks causing a broadcast interruption during the game. The 2016 renovations did not have adequate funding to cover the roof replacement. The building is 95% Athletics (self-liquidating) and 5% state appropriated.
    2. Mills River Research Center: This College of Agriculture and Life Sciences (CALS) facility has ongoing leaks in its complex roof structure. Estimated costs to repair total over $1M. Dean Garey Fox stated this is his top priority and CALS has added this project to the Integrated Priority List (IPL) of projects.
    3. Center for Marine Sciences and Technology (CMAST): Windows facing the sound side are leaking. In addition, the property insurance cost has increased.
  2. Cates-West Development Planning: D. Morton noted that Facilities and University Housing visited William and Mary University in Williamsburg, VA to discuss their P-3 housing project with 4,000 beds and dining facilities, which is similar to the Cates-West project’s scope. There are numerous appropriated elements, such as utilities and roads. Facilities personnel need to hire planning help with the goal of having flexibility to hire the right design team, which may require authority.
  3. Western Boulevard/Morrill Drive Intersection Pedestrian Safety: Knight, Morton and others recently met with City of Raleigh (COR) and North Carolina Capital Area Metropolitan Planning Organization (NC CAMPO) to discuss the proposed tunnel under Western Boulevard at Avent Ferry Road. NC State has indicated that they are not willing to abandon the tunnel project without a replacement for pedestrian safety improvements in that location. NC State is also prioritizing Pullen Road bridge as a pedestrian connection, however, no one has enough funding to cover the preferred pedestrian safety project with grade separation arising from the Physical Master Plan. COR’s focus is primarily on the Bus Rapid Transit (BRT) system, whereas NC CAMPO’s focus is primarily on the tunnel, and the Department of Transportation’s (DOT) focus is replacement-in-kind of the Pullen Road bridge. A project funding strategy that engages all parties is a focus in spring 2024 in advance of the BRT ratings/funding application.
  4. COE Commercial Leap Ahead for Wide Bandgap Semiconductors (CLAWS): C. Smith stated the expectation is to renovate the Monteith Engineering Research Center (MRC) building quickly and purchase the equipment. The renovation must occur before the equipment can be installed. Phase 1 has a $40M grant with NC State receiving about $20M.

Next Meeting

February 19, 2024, from 3:00 pm to 4:30 pm

CONSENT AGENDA
ALL ITEMS ARE RECOMMENDED FOR APPROVAL

  1. N/A

INFORMATIONAL ITEMS FOR THE CAMPUS DEVELOPMENT COMMITTEE

Campus Planning Subcommittee Actions Under Delegated Authority

  1. DASA, Gregg Museum Warehouse Lease Request #23-17 was approved.