Meeting - February 11, 2020


University Housing Advisory Committee

Tuesday, February 11, 2020

2:00 PM – 3:00 PM

Room 3221, Talley Student Union


The charge of the University Housing Advisory Committee is to 1) in consultation with the Director of Housing, advise the Vice Chancellor and Dean of Academic and Student Affairs, 2) evaluate policies and programs pertaining to University Housing, 3) review changes in policies and programs as recommended by University Housing staff members, Inter-Residence Council and other members of the University community, 4) propose new directions for University Housing (The committee is advisory to the Vice Chancellor and Dean for Academic and Student Affairs), and 5) consult with the Faculty Senate’s Resources and Environment Committee for consideration of matters pertaining to the academic mission of the university.



  1. Call to Order
  2. Welcome and Introductions
  3. Review of Charge
  4. Guest Speakers
    1. Pack Essentials
    2. Student Ombudsperson
  5. Report from Housing Executive Director
  6. Report from Inter-Residence Council
  7. Business Items
    1. Nominations for 2020-2021 Chair
    2. Recommended Changes Proposed by:
      1. University Housing Staff
      2. Inter-Residence Council
      3. Members of the University Community
    3. Consultation with the Faculty Senate’s Resources and Environment Committee
    4. Other Business/Additions to Agenda
    5. Adjourn

Agenda prepared by – Andy DeRoin, Chair, 1/31/2020



  1. Call to Order – 2:02
  2. Welcome and Introductions
    1. Dr. Mary Haskett 
    2. Dr. Zack Lewis
    3. Andy DeRoin 
    4. Dr. Melissa Ramirez 
    5. Dr. Anona Smith-Williams 
    6. Maura McCarthy
    7. Dylan Inman
    8. Josh Boyers
    9. Ronnie Chalmers 
    10. Dr. Donna McGalliard 
    11. Noah Grady
    12. Tonya Washington
    13. Guests
      1. Mike Giancola
      2. Jacob Morton
  3. Review of Charge
  4. Guest Speakers
    1. Pack Essentials
      1. Food and Housing Insecurity Survey data Fall 2017 – 9.6% of study body experienced homelessness in course of a year, couch surfacing, 
      2. Last academic year (2018-2019) – look at current resources and fill gaps with these recommendations:
        1. Increase stock of emergency housing through hotel vouchers and pockets of on-campus housing
        2. Host home program – spare bedroom
          1. Try to launch host home program and find funding partner
          2. Need coordination infrastructure
        3. Build housing
          1. See handout “Affordable + Supportive Student Housing from NC State”
        4. Link to Food and Housing Study
        5. Keeping Res Halls open during Thanksgiving and Spring Breaks is positive
        6. Chair will share Call to Action from Pack Essentials Steering Committee – unable to locate, please see Pack Essentials website
    2. Student Ombudsperson
      1. Ombuds role – confidential resource to students, can mediate, micro – meeting with individuals, macro – meeting and sharing trends with deans, other administrators
      2. After Food and Housing Study, tried to centralize resources (Pack Essential Resource Suite) – in 4th semester (see handout, chair will scan)
        1. 547 applications submitted, but data suggests thousands of students in need
        2. Student Emergency Fund – open to any student on campus, microgrants ($500 or less, often one-time but find other NC State options), often processed very quickly, one day
        3. Pack Meal Scholarships- SNAP benefits are automatically rejected if student lives on campus (policy at state and federal level), scholarships can provide a meal plan for a semester
        4. Pack Meal Share – students helping students – guest meals are unused to donate (very responsive)
        5. Player’s Retreat Gift Cards – alumni owned, also supports fundraising for Pack Essentials
        6. Future directions for questions – rent assistance, critical emergency due to IPV
        7. Assessment – upcoming for 2 years of data, did we retain students and did they graduate
    3. Question – how do students share the meal plans?A –  Dining sends out emails to students who have leftover guest meals, SG swipes students’ cards if they want to donate, needs are being met
    4. Question – why can’t students who don’t use all their meal plans go back into a pool? A – don’t want to raise the price of meal plans in order to meet this need due to factoring in “missed meals” into the meal plans
    5. Question – once a meal is donated do they expire? A – No, can be used at Dining Halls, The Oval, and the Wolves’ Den
    6. Question – how do students reach out for support? A – Website, Pack Essentials Application (5 minutes) – goes to Director of Financial Aid and Student Ombuds to check if financial aid is impacted, get creative to help “fully funded” students
    7. Food Pantry as an example of moving from a basement to a centralized location for reducing stigma
    8. Question from Dr. Haskett – Host Home program involves recruiting community members to serve as hosts, and another person who identifies students who need to utilize this resource (professional case manager) and help with other case management – Question – where would this live? Answers – CARES Team in Prevention Services? Other schools have had a community-based non-profit to fulfill this role
    9. Question – could the money that’s been donated be used to hire a staff person? Answer – outside scope of funds donated
  5. Report from Housing Executive Director
    1. Updates: room selection started for Fall 2020, pre-assignments with accommodations
    2. Anticipating a waitlist of 710, significantly better than last year for capacity of beds on campus, looking to increase capacity at ES King Village
    3. UT contracting will continue and are included in waitlist numbers
    4. Adding extra rounds of room selection to address how to work through this waitlist
    5. Question – how many people will get off the waitlist? Answer – goal is to get the waitlist cut in half
    6. Question – can we grow capacity through building? There are long-term strategies in the works
  6. Report from Inter-Residence Council
    1. Supporting Student Emergency Fund
  7. Business Items
    1. Nominations for 2020-2021 UHAC Chair will occur at a second spring semester meeting.

Minutes prepared by – Andy DeRoin, Chair, 2/11/2020