Agenda

UNIVERSITY SPACE COMMITTEE MEETING
Friday, September 24, 2021 Video Conference
10:00 AM – 11:30 AM

Approval of the Minutes – Arden (5 mins)

Consent Agenda – Arden (5 mins)

Action Items

1. ORI, PowerAmerica, Venture Place Strategic New Lease
   Related to Space Request #15-34 – E. Cummings/A. Knight (5 mins)
2. Office of General Counsel, Holladay Hall
   Space Request #21-15 – Staff Support (15 mins)

Information / Discussion Items

1. CALS Center for Applied Aquatic Ecology (CAAE), NCDA Building, Blue Ridge Rd., Space Request #21-23
   (Related to Space Request #17-03) – L. Moore/E. Cummings/A. Knight (10 mins)
2. Physical Master Plan
   (Info Item 21.07) – L. Johnson (15 mins)

Other Business:

Next Meeting: Friday, October 4, 2021, 2:00 PM – 3:30 PM

Adjourn

Minutes

UNIVERSITY SPACE COMMITTEE MEETING (USC)
Friday, September 24, 2021 Video Conference
10:00 PM – 11:30 PM

Members present: Warwick Arden; Mladen Vouk; Douglas Morton (delegate for Charles Maimone)

Staff Support present: Alicia Knight; Cameron Smith; Don Hunt;; Duane Larick; Emily Cummings; Jessie Askew; Jonathan Horowitz; Lisa Johnson; Liz Moore; Sumayya Jones-Humienny

Guests: Barbara Moses; Catherine Phillips

Additional Distribution: Adam Brueggemann; Katherine Stewart; Lisa Van Roekel; Lori Johnson; Margery Overton

Approval of the Minutes

The minutes of the August 2, 2021 meeting were approved and have been posted.

Approval of the Consent Agenda

1. Strategic Lease Request #21-24 College of Engineering (COE), Biomedical Engineering, Frontier Building Office 3306, Research Triangle Park, NC was approved.

Action Items

1. Office of Research and Innovation (ORI), PowerAmerica, Venture Place, Strategic New Lease, Related to Space Request #15-34: E. Cummings explained that PowerAmerica and Laboratory for Analytic Services (LAS) would share lease space with a new lease. University Real Estate and Development (URED) is renegotiating the existing Venture Place second floor lease costs, which may increase due to building and amenity upgrades. The duration request is for five years. Funding sources are mixed. The committee approved URED beginning the space lease process, engaging a broker and identifying specific proposed terms and identifying potential alternatives. The USC expressed a specific interest in cost containment and ensuring that the funding stream is also identified. Once a preferred solution is identified, the USC will review and approve the specific terms of the proposed lease transaction. 

2. Office of General Counsel (OGC), Holladay Hall, Space Request #21-15: Staff Support is working on options for the USC to consider in meeting the needs of OGC; however, no space is currently available in Holladay Hall. Moreover, greater pressure is anticipated for space in the neighborhood from other forthcoming space requests. Therefore, Staff Support recommends a broader evaluation of space prioritization for Holladay Hall and the adjacent buildings to determine appropriate space solutions for the building and the broader neighborhood.

   The committee agreed that a holistic study of the administrative neighborhood and the Cherry Building is needed along with flexible work considerations. VC Maimone and Provost Arden will provide direction to Staff Support on prioritization following a conversation with the Chancellor after which Staff Support will take action on moving this effort forward.

Information / Discussion Items

1. CALS, Center for Applied Aquatic Ecology (CAAE), NCDA Building, Blue Ridge Rd., Space Request #21- 23, (Related to Space Request #17-03): Moore explained that CALS is actively looking to relocate the CAAE from Pylon Drive lease space when the term expires on May 31, 2022. One option is to occupy a portion of the NCDA Rollins Veterinary Diagnostic Lab at the intersection of Blue Ridge and Reedy Creek Roads after the NCDA moves into their new building in September 2021. The CAAE will only need about 8,000 – 10,000 SF of the total 30,000 SF for up to seven years. CALS and URED are investigating the terms for M&O costs with the NCDA. The remainder of the space could be used as swing space for the proposed lab building renovations to be funded by the forthcoming biennial R&R appropriation. The committee endorsed pursuing this building as an option.

2. Physical Master Plan (PMP), (Info Item 21.07): L. Johnson recapped the efforts to date and reviewed next steps. Over 40 meetings took place with the formal kickoff during the week of September 13 and touched a great cross-section of campus, including the Executive and Steering Committees, six deans, and all six task forces. Seven pop-up engagements were held across campus to engage students. Two in-person open forums were A virtual open forum and virtual meetings for the remainder of the deans’ meetings, plus in-person pop-ups for the CVM and other graduate students will be held later. A survey is also underway. The core team is awaiting the legislature’s final budget to determine what the College of Engineering’s proposed enrollment growth will be. Additional interfaces will occur for Centennial Campus East (formerly called “Spring Hill”). The committee noted that our campus is at a crossroads with the development of North and Centennial Precincts, the Innovation District, Dorothea Dix, and the Diocese’s Cathedral Campus. They are pleased with the process so far and with SmithGroup’s apparent expertise.

Other Business

N/A

Next Meeting:

Subsequent to the meeting, the October through December meetings were canceled due to a lack of agenda items. The next virtual meeting is scheduled for Monday, January 26, 2022, from 10:00 AM – 11:30 AM.

Meeting Adjourned at 10:50 AM.