Agenda

Date: July 28, 2025
Members: Warwick Arden, Charles Maimone, Krista Walton
Subcommittee Representatives: Allen Boyette, Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Eduardo Lorente, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: Amy Bullington

Approval of the Minutes: W. Arden (1 min.)

Consent Agenda Approval: N/A

Campus Planning Subcommittee Items

1. Delegated Authority Determinations: N/A
2. Action Items:
   1. Center for Urban Affairs and Community Services: Hutton St. Lease Renewals, Space Request #25-08: A. Knight (5 mins.)
3. Information Items
   1. Poole College of Management: Site Selection, Project #202420014: L. Johnson (25 mins.)
   2. Administrative Space Analysis: Office Space Standards Follow-up, Info Item #24.02: L. Johnson/A. Bullington (25 mins.)
   3. CVM Cancer Center Marketing Effort (Info Item 25.06): S. Jones-Humienny (5 mins.)
   4. Wilson College of Textiles First Floor Study Request (Info Item 25.07): S. Jones-Humienny (5 mins.)
   5. Nevados MOU with NC State: CALS Animal Science and NC Clean Energy Technology Center (NCCETC), Info Item #25.04: C. Smith (5 mins.)
   6. 2025 Campus Development Process: Campus-wide Call for Needs, (Info Item 25.08): L. Johnson (5 mins.)

Project Execution Subcommittee Items

1. Updates: C. Smith (25 mins.)
   1. Cates West Development, Project #202420022 C. Smith (10 mins)

Other Business

Next Meeting:
August 25, 2025, from 1:30 pm to 3:00 pm

Minutes

Date: July 28, 2025
Members: Warwick Arden, Charles Maimone, Krista Walton
Subcommittee Representatives: Allen Boyette, Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Eduardo Lorente, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: Amy Bullington

Approval of the Minutes: W. Arden (1 min.)
The minutes of the June 23, 2025 meeting were approved and have been posted.

Consent Agenda Approval: N/A

Campus Planning Subcommittee Items

1. Delegated Authority Determinations: N/A
2. Action Items:
   1. Center for Urban Affairs and Community Services: Hutton St. Lease Renewals, Space Request #25-08: A. Knight (5 mins.)
      1. CUACS requested a five-year lease renewal for its current two spaces at 620 Hutton #101 and 628 Hutton #106, with an option for an additional three-year extension.
      2. The Center does not wish to consolidate these two locations.
      3. The spaces have received significant investments, including a direct connection to the campus network.
      4. CUACS is primarily funded by grants from the NC Department of Public Instruction. Standard lease language allows for contract termination if funding is reduced or discontinued.
      5.  The Committee approved this request on the condition of sufficient funding. [Subsequent to the meeting, the CPS determined there is sufficient grant funding through 2028 and recommended that the lease expires in 2028 with options to renew after re-evaluation.]
3. Information Items
   1. Poole College of Management: Site Selection, Project #202420014: L. Johnson (25 mins.)
      1. Poole is the third largest college with 4,500 students.
      2. Potential sites for the new building were each evaluated against principles from the 2023 Physical Master Plan. These principles focused on how each site would:
         1. Enhance the campus neighborhood.
         2. Fit the building’s size within its context.
         3. Open onto a shared green space
         4. Encourage vibrancy across North Campus
      3. A Qualitative Metrics Scorecard was developed to evaluate each site for its long-term implications, considering factors such as sustainability, infrastructure, and added value. Each site was evaluated for long-term implications and added value, as follows:
         1. Brooks Lot: This site was deemed unfeasible due to significant disadvantages. Pedes-trian safety was a major concern, as it would require many more students to cross Hills-borough Street and cause significant traffic congestion. The site is too tight to accom-modate adequate green space or stormwater control and would displace parking. Addi-tionally, a six-story academic building would be adjacent to a residential neighborhood. The one advantage was that it is a vacant lot, but its constraints make it better suited for a project with smaller program requirements.
         2. Riddick Lot: This site also had many disadvantages. Placing the Poole College near the College of Humanities and Social Sciences (CHASS), the second-largest college, would strain shared resources including classrooms, food services, parking, and transportation. The site lacks space for a large green space and would displace parking. Furthermore, its location would reduce vibrancy on the west side of campus. The nearby Coliseum Deck is already overutilized, and a portion is slated for demolition. The approach from this deck is through an unattractive tunnel and past the Yarbrough central utility plant ser-vice court. Its main advantage was its proximity to other colleges, for which Poole pro-vides service courses.
         3. Kilgore Hall: This site had the most advantages. While it requires the demolition of Kil-gore Hall and the temporary relocation of its College of Agriculture and Life Sciences’ (CALS) Horticulture occupants, the Physical Master Plan identified Kilgore as an outdat-ed, poor-quality building in need of replacement. This site offers high visibility on Hills-borough Street, acting as a gateway to the university. It is adjacent to the Governors Scott Courtyard green space and Nelson Hall classrooms and is close to the underuti-lized Dan Allen parking deck. This site provides the most flexibility for the building’s program, offers greater opportunities for visitor engagement, and maintains vibrancy on the west side of campus.
      4. To date, the Poole College of Management project has only received funding for Advanced Planning. If the additional funding needed to complete the project is received during the next cycle, construction could potentially begin in 2029.
      5. The committee discussed splitting the project but determined that placing classrooms in a separate building across Hillsborough Street would be necessary, but undesirable, due to Nel-son Hall’s structural constraints.
      6. They also expressed a preference for including the College of Agriculture and Life Sciences’ (CALS) Agriculture and Resource Economics (ARE) department in the new building to encourage interdisciplinary engagement. However, if budget limitations require a reduction in square footage, it would be reasonable to keep the CALS ARE and Poole Economics programs together in Nelson Hall.
      7. The demolition timeline for Kilgore Hall should follow a similar process to Harrelson Hall’s demolition, which would take about a year.
      8. The Kilgore Hall site was top ranked because it would advance the goals of the Physical Master Plan and improve space for both the CALS Horticulture program and the Poole College of Management’s programs.
      9. Next steps include detailed planning for temporary swing space and permanent relocation for the Horticulture occupants currently in Kilgore Hall. The Campus Planning team is exploring options and will engage with CALS leadership and the department.
   2. Administrative Space Analysis: Office Space Standards Follow-up, Info Item #24.02: L. Johnson/A. Bullington (25 mins.)
      1. At the committee’s request, A. Bullington presented findings on national and NC State work trends. The data show that employees are splitting their time between the office, home, and other locations. To accommodate this, organizations are using utilization data to plan a mix of individual and collaborative spaces for both in-person and virtual work.
      2. New space standards have been developed to reflect this data and “right-size” spaces for a diverse, flexible workplace. The challenge is to create sharing ratios that ensure a vibrant atmosphere while accommodating all employees on busy days.
      3. Each unit receives a space budget based on its headcount and in-office rate. This is calculated by multiplying the adjusted headcount by 130 ASF (assignable square feet). Units then decide how to best “spend” their budget using a modular “kit of parts” for office and support spaces, which allows for flexibility as needs change.
      4. A. Bullington provided examples of how minor renovations and furniture reconfigurations in existing spaces could accommodate more personnel, provide a greater variety of space types, and even create room for future growth. The presentation also demonstrated how the new standards could accommodate all employees, even on a day when every person and several visitors were in the office at once.
      5. The goals of these new standards are to:
         1. Accommodate growth.
         2. Co-locate college units to improve constructive collaboration and workflows.
         3. Reduce leasing costs.
         4. Remove poor-quality buildings from the university’s inventory, which saves energy and reduces maintenance costs.
      6. These standards maintain individual offices for faculty, with space savings coming from right-sized offices. Further development is still needed.
      7. The Committee noted that these new space standards and the “kit of parts” should be implemented with the following considerations:
         1. New construction and major renovation projects should fully implement the standards to achieve the best possible efficiency, vibrancy, and flexibility.
         2. Minor renovation projects should implement the standards as much as is feasible within the budget.
         3. Existing spaces without planned renovations should consider reconfiguring furniture to align with the standards as much as is feasible within the budget.
      8. The committee expressed support for using data to determine space budgets and liked the flexibility given to units. They also acknowledged the importance of giving those impacted by the changes a voice in the process.
      9. The Committee approved the new space standards with the noted implementation considerations.
   3. CVM Cancer Center Marketing Effort (Info Item 25.06): S. Jones-Humienny (5 mins.)
      1. CVM requested approval to begin a marketing campaign to raise funds for a new, comprehensive oncology center. The effort will include creating renderings of the potential new facility and is expected to be completed this fall.
      2. The request is not one of CVM’s top three priorities and will remain on hold until their highest-priority project is completed. However, since the proposed center is expected to exceed the $4 million threshold, CVM requested approval to proceed with the marketing effort.
      3. The Committee approved proceeding with the marketing effort.
   4. Wilson College of Textiles First Floor Study Request (Info Item 25.07): S. Jones-Humienny (5 mins.)
      1.  The Flex Factory, which will house rapid prototyping machines for research projects for faculty, staff, and industry clients, is now under construction and is expected to be com-pleted next summer.
      2. WCOT has requested to continue planning on the first floor with the current design team. The goal is to improve circulation for visitor tours and loading dock access, as well as to design lab areas that allow for enhanced project and equipment flexibility.
      3. Because this project is anticipated to exceed the $4 million threshold, WCOT requested approval to proceed with the planning study.
      4. The Committee approved proceeding with the planning study.
   5. Nevados MOU with NC State: CALS Animal Science and NC Clean Energy Technology Center (NCCETC), Info Item #25.04: C. Smith (5 mins.)
      1. This pilot project is for ground-mounted solar panels, which will also serve an educational and testing purpose. The project is a five-year commitment with an option for either party to cancel at any time.
      2. This project is a transfer and use agreement rather than a ground lease. Nevados will main-tain and repair the equipment for the first five years, after which ownership will be trans-ferred to NC State.
      3. The panels are designed to provide shade for animals and allow for grazing underneath. Two test sites are being evaluated, with the potential to scale the project up to 30 acres in the future. A Memorandum of Understanding (MOU) has been drafted and is currently in the process of execution.
      4. The Committee approved the concept but requested to review the MOU and ensure that Uni-versity Real Estate engages in negotiating the final details.
   6. 2025 Campus Development Process: Campus-wide Call for Needs, (Info Item 25.08): L. Johnson (5 mins.)
      1. The Committee will issue a Call for Needs memo to all campus partners in September, with submissions due in November. The memo will detail the process and provide instructions for submitting proposals.
      2. This timeline has been designed to align with the Biennial Six-Year Capital Plan submission deadline in October 2026.
      3. The Committee approved the proposed timeline and plan to send out the memo.

Project Execution Subcommittee Items

1. Updates: C. Smith (25 mins.)
   1. Cates West Development, Project #202420022 C. Smith (10 mins)
      1. Facilities personnel met with Chancellor Howell and C. Maimone to provide a briefing on the project’s progress and will continue to provide monthly updates.
      2. The project is scheduled for review by the Board of Trustees in November 2025 and will be presented to the Board of Governors for an update in February 2026.
      3. In April or May 2026, the project will seek approval from the Board of Governors for an increase in Advance Planning, which will be led by D. Harris. The Advance Planning phase will focus on programming, siting, and massing of the building, as well as infrastructure requirements.
      4. Task Force meetings this week will focus on reviewing the cost model and continuing to program the needs of the Dining and Housing departments.
      5. D Harris and B. Moses are working to secure capital and financing mechanisms for the $880 million project and will report their findings to campus leadership.

Other Business

Next Meeting:
August 25, 2025, from 1:30 pm to 3:00 pm

Meeting Adjourned:
3:00 pm