Agenda

Date: January 27, 2025
Members: Warwick Arden, Charles Maimone, Alyson Wilson
Subcommittee Representatives:Allen Boyette, Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: N/A

Approval of the Minutes: W. Arden (1 min.)

Consent Agenda Approval: N/A

Project

1. Electrical Distribution Upgrade
2. Woodson Hall
3. Mann Hall Renovation
4. CVM Equine Hospital
5. Dabney Hall Renovation
6. 111 Lampe Renovation
7. Poe Hall Renovation

Subcommittee Items: C. Smith (30 mins)

1. Updates:
   1. Electrical Distribution Upgrade
   2. Woodson Hall
   3. Mann Hall Renovation
   4. CVM Equine Hospital
   5. Dabney Hall Renovation
   6. 111 Lampe Renovation
   7. Poe Hall Renovation

Campus Planning Subcommittee Items

1. Delegated Authority Determinations: N/A
2. Action Items:
   1. OIT New AI Data Center Study (Campus Development Needs Request) : D. Morton/ L. Johnson
   2. Poe Hall Main Distribution Frame (MDF) #20242400: (10 mins.)
   3. Holladay Hall Occupants & Administrative Principles (Info. Item 21.08) S. Jones-Humienny (10 mins.)
      1. Holladay Hall Space Principles Revisions
      2. Advancement’s Space Requests #24-09 and #18-14 and Memo
3. Information Items:
   1. Campus Development Committee Process (Info Item 24.03) : L. Johnson (10 mins.)
      1. Project Execution Check-ins
      2. Cadence of meetings
      3. Capital Development Report
   2. Campus Planning Subcommittee Charge Update : L. Johnson (5 mins.)

Other Business

Next Meeting:
Monday, February 24, 2025, 1:30 PM – 3:o0 PM

Minutes

Monday, January 27, 2025
Holladay Hall, Conference Room 18
1:30 PM-3:00 PM

Attendance and Distribution

Members present: Warwick Arden, Charles Maimone, Alyson Wilson
Subcommittee Representatives present: Alicia Knight, Allen Boyette, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: N/A

Approval of the Minutes

The minutes of the December 16, 2024, meeting were approved and have been posted.

Approval of the Consent Agenda Approval:

1. N/A

Project Execution Subcommittee Info Items

1. Project Status Updates: C. Smith presented the attached “2025-1-27 CamDevCmte Pres” [pdf slide] presentation (See the associated “2025-01-27-CamDevCmte-Minutes-and-Presentations.pdf”) for the following projects:
   1. Electrical Distribution Upgrade
   2. Woodson Hall
   3. Mann Hall Renovation
   4. CVM Equine Hospital
   5. Dabney Hall Renovation
   6. 111 Lampe Renovation
   7. Poe Hall Renovation

Campus Planning Subcommittee Info Items

1. Delegated Authority Determinations: N/A
2. Action Items:
   1. OIT New AI Data Center Study (Campus Development Needs Request): L. Johnson and D. Morton presented the request. Discussion ensued and the Committee approved the study moving forward with the understanding it will be jointly funded by University and OIT resources. The Committee gave the following directions:
      1. Provide life-cycle cost analyses for cloud solutions compared to the realistic total cost of ownership for on-site facilities (including all infrastructure first-costs and ongoing maintenance and utility costs), plus a combination of both as a potential long-term solution. The concern is the large, continuous investment required for on-site facilities that may become obsolete quickly versus cloud facilities that continuously upgrade to stay competitive in the market.
      2. OIT should continue working to clearly define and document campus demand for AI infrastructure. This demand should be done with enough granularity to distinguish “need” versus “want” and to distinguish the varying requirements for AI methodological developers and AI applications users. This effort must be within NC State’s context for locations and costs.
      3. Benchmarking should refine the peer list to more similar institutions, such as Virginia Tech.
      4. The governance structure should be determined for requests, like the one by the College of Sciences, to have their own standalone HPC facilities.
      5. The two biggest AI users noted are the College of Engineering and College of Agriculture and Life Sciences, but their needs should not box out others’ needs.
      6. Include Alyson Wilson on the study committee.
   2. Poe Hall Main Distribution Frame (MDF) #202424004: D. Morton and L. Johnson presented the request.
      1. The Committee understands due to IT physical limitations and funding constraints, the MDF will temporarily move to Winston Hall during Poe Hall’s renovation and will permanently relocate back to Poe Hall after construction is completed. The Committee stated before a decision can be made on the location of an expanded server room, first the OIT Study must be completed and Poe Hall’s mechanical requirements must be determined.
   3. Holladay Hall Occupants and Administrative Principles (Info. Item 21.08): S. Jones-Humienny presented the attached “CP2c 21.08 Holladay NeighbdSpPrin Rev2024-12-16v1” [pdf] (See the associated “2025-01-27-CamDevCmte-Minutes-and-Presentations.pdf”) clarifying revisions.
      1. Holladay Hall Space Principles Revisions: The Committee approved the revisions.
      2. Advancement’s Space Requests #24-09 and #18-14 Memo: The Committee did not approve Advancement’s space requests based on the Holladay Hall Occupants & Administrative Principles. The Committee will execute a memo to Advancement indicating their final decision.
3. Information Items:
   1. Campus Development Committee Process (Info Item 24.03): L. Johnson presented the updates for the following items.
      1. Project Execution Check-ins
      2. Cadence of meetings
      3. Capital Development Report
   2. Campus Planning Subcommittee Charge Update (Info Item 24.03): L. Johnson presented the attached “CP3b B1.0 CDC – Campus Planning Subcommittee Charge 2025-01-27 DRAFT” [pdf] (See the associated “2025-01-27-CamDevCmte-Minutes-and-Presentations.pdf”) , updates arising from the January 14, 2025 Administrative Leadership Meeting (ALM).

Other Business

1. N/A

Next Meeting: Monday, March 24, 2025, from 1:30 pm to 3:00 pm. [Subsequent to the meeting, the February meeting was canceled due to a lack of agenda items.]

Meeting Adjourned: 3:00 PM