Agenda

Date: January 26, 2025

Members: Warwick Arden, Charles Maimone, Krista Walton

Subcommittee Representatives: Allen Boyette, Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Eduardo Lorente, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny

Guests: Tom Skolnicki (Campus Planning); Gary Blank (CNR)

Approval of the Minutes: W. Arden (1 min.)

Consent Agenda Approval: 

1. CALS Dairy Records Management Systems (DRMS) New Lease, Space Request #26-01 (Related to Request #16-29) W. Arden (1 min.)

Campus Planning Subcommittee Items

1. Delegated Authority Determinations: N/A
2. Action Items
   1. 1. Lake Raleigh Woods Management Plan (Info Item 16.12) T. Skolnicki/G. Blank (20 mins.)
      2. b. CALS NC Co-op Storage Building Space Request #25-16  S. Jones-Humienny (5 mins.)
3. Information Items
   1. 2025 Campus Development Call for Needs Submissions L. Johnson (15 mins.)
   2. Poole College of Management New Building Site Selection (Project # 202420014 – Info Item 22.02) L. Johnson (10 mins.)
   3. Holladay Hall Space Updates (Related to Info Item 24.04) L. Johnson/A. Boyette (5 mins.)
   4. Cates West Development (Project # 202420022 – Related to Info Item 24.04) L. Johnson/C. Smith (10 mins.)

Project Execution Subcommittee Items

1. Updates: C. Smith (20 mins.)
   1. Mann Hall Renovation (Project # 202220021)
   2. CVM Equine Addition and Renovation (Project # 202120007)

Other Business: 

Next Meeting:
February 23, 2026, from 1:30 pm to 3:00 pm

Minutes

Date: January 26, 2025

Members: Warwick Arden, Charles Maimone, Krista Walton

Subcommittee Representatives: Alicia Knight; Allen Boyette; Barbara Moses; Bill Davis; Cameron Smith; Dana Harris; Doug Morton; Eduardo Lorente; Lisa Johnson; Patrick Deaton; Sumayya Jones-Humienny

Guests: Gary Blank, Professor, College of Natural Resources (CNR); Tom Skolnicki, University Landscape Architect, Campus Planning and Strategic Investment

Approval of the Minutes: W. Arden
The minutes of the November 24, 2025 meeting were approved and have been posted.

Consent Agenda Approval: 

1. 1. CALS Dairy Records Management Systems (DRMS) New Lease, Space Request #26-01 (Related to Request #16-29): The Committee approved the request for a new lease of 3,443 RSF of office space at 313 Chapanoke Rd. Suite 100 for a five-year term with three additional one-year renewal options for a total of eight years starting April 1, 2026.

Campus Planning Subcommittee Items

1. Delegated Authority Determinations: N/A
2. Action Items
   1. Lake Raleigh Woods Management Plan (Info Item 16.12): T. Skolnicki and G. Blank presented the “CP2a Lake Raleigh Woods Pres-CDC 2026-01-26” [pdf] request:
      1. Lake Raleigh Woods encompasses 96 acres on the shores of Lake Raleigh and has been a site for research since the 1930s.
      2. The previous 2000 Lake Raleigh Woods Master Plan proposed development on this site; however, later updates removed development from the area and established it as one of the university’s Hallowed Places.
      3. Irreplaceable assets within Lake Raleigh Woods include diverse flora and fauna as well as 125+ year old trees.
      4. An Advisory Panel was first charged in 2011 then recharged in 2014 and it is now time for another one to be charged.
         1. This panel was tasked with development and implementation of a General Management Plan.
         2. The 2016 General Management Plan focused on teaching and learning, research, and recreation and wellness.
      5. Since the adoption of the General Management Plan:
         1. A sustainable trail system was developed that is approximately 4.5 miles long
         2. A 2023 survey of academic uses documented 17 academic activities (e.g., seminar courses, research, etc.) occurring in Lake Raleigh Woods.
         3. New activity in 2025 included wetland plants surveys and slope replanting.
         4. Bald eagle nests and beaver lodges have been observed.
         5. The Lake Raleigh Loop trail study and activation planning work has occurred.
      6. Lake Raleigh Woods is experiencing threats from invasive species and tree health risks.
      7. Requests to the Campus Development Committee are as follows:
         1. Recharge the Advisory Panel
            1. Gary Blank and Tom Skolnicki are willing to continue as co-chairs
         2. Endorse staffing and operations plans for a Site Manager and Trails Program Manager
            1. Brooke Constanza, Urban Forester with Campus Planning and Strategic In-vestment, is proposed to serve as Site Manager. She would allocate 20% of her time to this role. Duties include managing the general forest, coordinating use, and managing requests for the site.
            2. Tommy Holden, Professor with Health and Exercise Studies, is proposed to serve as the Trails Program Manager. He would allocate 15-20% of his time to this extension focused role. Reduction of his course load has been ap-proved to allow for this additional work.
         3. Request operating funds ($50K annual operating budget for FY 2025-2026)
            1. FY 2025-2026 priorities include tree maintenance along trails, trail maintenance, and invasive species removal and replanting with native species.
            2. Funding would come from Facilities for the first year, then through the USBI process for subsequent years.
         4. Discussion included:
            1. The types of academic and research activities occurring there, including a class on environmental impacts and research projects for sample gathering and privet invasiveness. Other classes do research there as well.
            2. Facilities will provide $50,000 annually to cover basic operations, but additional funding is needed by University Real Estate and Development to enhanced operations and maintenance. The latter’s scope needs additional clarity (i.e., does it include the woods, or the woods and the lake, or the woods, lake, and dock?).
         5. The Committee approved recharging the Lake Raleigh Woods Advisory Panel and tasked them with devising a new Management Plan to identify the goals with the associated investments needed for enhanced operations and maintenance.
      8. CALS NC Co-op Storage Building, Space Request #25-16: S. Jones-Humienny presented the “CP2b 25-16 CALS NC Co-op Stor Bldg Rev1” [pdf] request:
         1. The proposal is for a new, approximately 110ft x 60ft storage building, to be purpose-built for equipment storage, which is more secure and reliable than the existing 4,850 GSF CALS Equipment Storage UFL 151 (821P) located at 4905 Reedy Creek Rd.
         2. The target cost is ~$330K, which would be jointly funded by several CALS units.
            1. Funds pledged to date total $250K. Fundraising is planned to occur by 2028 to make the project whole.
         3. No demolition would be involved to build at the proposed Lake Wheeler Road Field Labs site. As part of the project, the team would work through the standard process for siting the building, including evaluating stormwater requirements, and designing the structure.
         4. The Committee approved the proposal on the condition that CALS is to confirm when the existing storage building will be demolished.
3. Information Items
   1. 2025 Campus Development Call for Needs Submissions L. Johnson
      1. The inaugural 2024 “Call for Needs” campus development process was conducted off cycle and had to inform that year’s Biennial Six-Year Capital Plan. That initial cycle required the con-current development of both the submission process and the proposals themselves within a single 12-month window. Moving forward, the process will be on cycle to start in September of odd years and end in October of even years to inform the Biennial Six-Year Capital Plan.
      2. For this cycle, starting in September 2025, 21 units submitted a total of 42 submissions, 16 of which were new. Eight were for infrastructure needs. Informal engagement sessions are underway with the formal engagement presentations schedule for April.
      3. College of Education Dean Sztajn resubmitted the emergency need for an Education Building with additional information explaining the space risk considerations that are impacting student success and experiential learning, research stature and financial health, and diminished visibility and community impact. These risks arise from having to quickly swing to inadequate space, with their departments scattered around campus (Center for Technology and Innovation (CTI), Hill Library, and Patterson, Leazar, and Broughton Halls).
   2. Poole College of Management New Building Site Selection (Project # 202420014 – Info Item 22.02) L. Johnson (10 mins.)
      1. At their November 13, 2025 meeting, the Buildings and Property Committee (BPC) of the Board of Trustees (BOT) raised questions as to whether the proposed North Campus site lo-cation was the best one for the new building and whether the proposed building and its pro-gram would accommodate enough enrollment growth for Poole College.
      2. To help address these questions, Poole College of Management Dean Frank Buckless and Senior Vice Provost for Enrollment Management and Services Don Hunt will attend the next BPC BOT meeting to address their questions. The key points previously stated to reinforce are:
         1. Centennial Campus’s infrastructure could not support the migration of 4,500 Poole College of Management students, which includes their enrollment growth projected through 2035, plus the additional 4,000 Engineering students from the state legislated mandate to grow by 40% the College of Engineering’s enrollment by 2030.
         2. Poole College’s strategic goals are to grow their minor degree programs and in-crease the number of service courses offered to other colleges/majors.
         3. The New Building’s full program, developed as part of the Advance Planning (AP) phase of design, accommodates Poole College’s projected enrollment growth through 2035.
         4. There are other long-term opportunities to grow Poole College on North Campus: 1) within the Nelson Hall and 2) on the Brooks Lot site across Hillsborough Street with another new building. Both locations are adjacent to the new building site at Kilgore Hall.
         5. The University’s entire portfolio of academic courses and enrollment growth must be considered holistically to address the University’s mission, strategic goals, and financial viability.
      3. The Committee noted that more information is needed from the BOT Chair for direction on how to proceed, as increasing the size of the new building will require significantly higher amounts of first-cost appropriated funds plus recurring funds for faculty and staff positions.
   3. Holladay Hall Space Updates (Related to Info Item 24.04) L. Johnson/A. Boyette
      1. Holladay Hall faces increasing pressure for more office space due to additional hires.
      2. Some offices are not occupiable due to outdated HVAC systems, resulting in poor indoor air quality.
      3. The building has not undergone major renovations, including much-needed building envelope improvements and building system replacements, in 30 years.
      4. A brief will be presented at a future meeting to review how to make incremental improvements. One example is to install HVAC split-systems in suites with unoccupied rooms to improve indoor air quality and make them occupiable again.
   4. Cates West Development (Project # 202420022 – Related to Info Item 24.04) L. Johnson/C. Smith
      1. i. The design foci for the site development during AP have been on: routing universally accessible pedestrian paths throughout the site; accommodating vehicles for move-in/move-out days; redirecting other vehicular traffic around the site; providing non-obtrusive but functional service vehicle circulation to the buildings; weaving the fabric of the new development into the existing fabric of Central Campus; creating a variety of outdoor spaces, and identifying trees to save.
      2. The residence halls will have ~3,000 beds and the dining hall will have 1,100 seats plus a Market/Cafe.
      3. The Building Committee has approved the AP site development master plan.
      4. The State Construction Office (SCO) is reviewing it for compliance with their AP requirements, and the project has moved into the next design phase, Schematic Design.
      5. For next step approvals, the AP site development master plan will go to the Campus Development Review Panel (CDRP) for approval this month, then to the BOT BPC for final AP approval in February, and for self-liquidating capital authority approval by the BOG in two to four months.

Project Execution Subcommittee Items

1. Updates: C. Smith (20 mins.)
   1. Mann Hall Renovation (Project # 202220021)
      1. Construction is underway with abatement and demolition that is slated to complete in Janu-ary 2026 with the previously allocated appropriated budget of $66.25M. (SCIF Legislative funding allocated $54.25M in for Mann Hall renovations and $12M for eSports.)
      2.  An additional $10M for Phase 3 is being considered in the 2025 budget bill that was not passed during the long legislative session last fall (as was anticipated) and therefore was not allocated.
      3. However, the project needs even more funding as the shortfall is now ~$20M with additional escalation factored in. Therefore, “add alternate” line items, which are important programmatic items for the College of Engineering, had to be carved out to reduce the base bid scope and cost. They include:
         1. The 4th Floor lab space up-fit.
         2. The 1st Year Design program maker lab space.
      4.  Now one year past their bid, Holder Construction Co., the general contractor, may not hold their prices, which would result in Facilities having to rebid the project.
      5. In any case, additional funding is needed. Since this is a renovation and not an expansion project, the question is whether to request additional funding in the short legislative session this spring.
      6. The Committee directed Facilities to first discuss this with the Chancellor Kevin Howell and Vice Chancellor Julie Smith before reaching out to Katherine Lynn, Vice President for Finance and Capital Planning at the UNC System Office. [Subsequent to the meeting, it was determined not to pursue additional funding from the short legislative session this spring and wait until the long legislative session in fall of 2027.]
   2. CVM Equine Addition and Renovation (Project # 202120007)
      1. Funding sources include $70M in SCIF Legislative funding, $50M in CVM Receipts and Gifts, and $7M in SCIF Flex Funding approved by OSBM.
      2. Construction is now underway only for the CVM Main Building Module D3 Lab Renovation, with completion anticipated in September 2026.
      3. The Large Animal Hospital portion of the project and Centennial Biomedical Campus (CBC) Central Utility Plant (CUP) are both on hold until the state appropriations are received. $35M was supposed to be allocated as part of the 2025 budget bill that has not passed yet.
      4. This schedule delay has caused an increased cost due to escalation of 5-10% per year. Therefore, an additional $10M is needed and the question is whether to request additional funding in the short legislative session this spring.
      5. The Committee directed Facilities to first discuss this with the Chancellor Kevin Howell and Vice Chancellor Julie Smith before reaching out to Katherine Lynn, Vice President for Finance and Capital Planning at the UNC System Office. [Subsequent to the meeting, it was determined not to pursue additional funding from the short legislative session this spring and wait until the long legislative session in fall of 2027.]

Other Business: 

1. This is D. Morton’s last meeting as he is retiring at the end of the January.

Next Meeting:
February 23, 2026, from 1:30 pm to 3:00 pm

Meeting Adjourned: 3:00 PM