University Committees: Campus Development Committee Committee

Meeting - February 23, 2024

Agenda

Date: February 23, 2024
Members: Warwick Arden, Charles Maimone, Mladen Vouk
Subcommittee Representatives: Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny

Approval of the Minutes: W. Arden (1 min.)

Campus Planning Subcommittee Info Items

Delegated Authority Determinations – for Reference Only (on p. 2)
Action Items:
1. N/A
Planning Updates: L. Johnson (20 mins)
1. Poole College of Management New Building
2. Administrative Services Neighborhood Space Analysis
Campus Development Needs Request Memo: L. Johnson (10 mins)

Project Execution Subcommittee Info Items

Project Updates: C. Smith (40 mins)
1. Wood Residence Hall HVAC Upgrades
2. Baseball Renovation & Addition – Doak Field
3. University Towers Residence Hall Renovation & Parking Deck
4. Page Hall Renovation
5. CVM Equine Hospital
6. Small Ruminants and Education Unit Relocation
7. Electrical Distribution Upgrade
State Construction Infrastructure Fund (SCIF) Milestone Updates: C. Smith (10 mins)

Next Meeting: March 18, 2024, from 3:00 pm to 4:00 pm

CONSENT AGENDA
ALL ITEMS ARE RECOMMENDED FOR APPROVAL

DELEGATED AUTHORITY APPROVALS

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Minutes

Friday, February 23, 2024
Holladay Hall, Conference Room 18
2:00 PM – 3:30 PM

Attendance and Distribution

Members present: Warwick Arden, Charles Maimone, Genevieve Garland for Mladen Vouk
Subcommittee Representatives present: Allen Boyette, Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: N/A

Approval of the Minutes

The minutes of the January 22, 2024 meeting were approved and have been posted with the following addition to item 3.c.ii Poole College of Management New Building:
Performing the site selection analysis is a university priority and can be concurrent with the designer selection process

Approval of the Consent Agenda Approval:

Campus Planning Subcommittee Info Items

Delegated Authority Space Approvals: N/A

Action Items: N/A

Planning Updates: See associated presentation “2024-02-23 CamDevCmte Pres” for additional information L. Johnson presented.

1. Poole College of Management New (PCOM) Building (#Info Item 22.02): The study has completed and $4.5 M in funding was awarded to start Advance Planning. Site selection must factor in course taking patterns to determine whether to move PCOM to Centennial Campus or keep it on North Campus. [Subsequent to the meeting, Institutional Strategy and Analysis provided the course taking pattern information in bold below.]
  1. 25% of the program is allocated to office space. The Committee asked for more discussion on implementing different strategies to improve efficiencies, such as smaller offices, while remaining competitive with other institutions. The Administrative Space Analysis underway will inform office space for future projects. See 3.b below.
  2. Most undergraduate courses taught by PCOM occur on Main Campus. North hosts 71% and Central Campus hosts 9% for total of 80%, whereas Centennial hosts only 1% and 18% are off campus/virtual. Conversely, most graduate courses taught by PCOM are off campus/virtual at 71%. North hosts 28%, Central hosts less than 1%, and Centennial hosts 1%, for a total of about 29% on campus.
  3. Centennial Campus does not have the capacity to accommodate dining, housing, and student service needs for engineering growth plus the relocation of over 4,000 PCOM students.
  4. Performing the site selection analysis is a university priority and can be concurrent with the designer selection process.
2. Administrative Services Neighborhood Space Analysis (#202313017 – Info Item 24.03): Quantitative data collection started on February 2, 2024 with the installation of Occuspace sensors. Meetings and questionnaires underway will provide qualitative data. Every unit has different functional work, operational, and adjacency requirements. The design team, Buro Happold (who acquired Brightspot Strategies) will give an update at the March 18 meeting.
Campus Development Needs Request Memo:
1. The memo went out to the 2-digit OUC campus partners on January 29, 2024. There have been several inquiries since and Planning Subcommittee members have met with DASA, COE, EMAS, and CNR. The deadline for submissions is March 5, 2024. During project development, an effort to include enabling projects in the discussions for future projects is important and should be included in the evaluation of the upcoming “Call for Needs.”

Project Execution Subcommittee Info Items – See associated presentation “2024-02-23 CamDevCmte Pres” for additional information C. Smith presented.

Project Status Updates:
1. Wood Residence Hall HVAC Upgrades
2. Baseball Renovation & Addition – Doak Field
  1. Pre-engineered Building to be constructed first will provide short-term swing space for the indoor batting/pitching facility. Long-term, this building will provide storage for Baseball equipment and Athletics’ Grounds/Facilities equipment.
3. University Towers Residence Hall Renovation & Parking Deck
  1. Project is currently $22.4M. A $3M increase in project authority will be submitted for the April Board of Governors’ Meeting. The additional funds are from University Transportation accounts and will be allocated specifically for renovations to the parking deck on site: this is not currently funded with the $22.4M allocation.
4. Page Hall Renovation
5. CVM Equine Hospital
  1. The project is currently tracking over budget on both the Hospital and the Central Utility Plant (CUP) scopes.
  2. CVM is making tough decisions on complex scope reductions to keep the project within the $100M budget (total project cost).
  3. Facilities is working on scope reductions for the CUP, understanding that N+1 reliability is a critical need for the CVM Campus and the University as a whole. Future development on the CVM Campus (including the current Hospital expansion in design) relies upon renovation and expansion of the CUP to provide safe and reliable utilities.
6. Small Animal and Metabolism Education Unit Relocation
  1. The current design for replacement of facilities is approximately $27M. This estimated cost provides necessary services but includes a reduction in square footage. Cost escalation is due in part to requirements to comply with current building codes that have become more stringent since the building was constructed and not to the expansion of the facilities’ scope.
  2. While the lease on the existing property expires in 2031, remediation of the existing site will take 2 years to complete after the facility is vacated and the animals are relocated.
  3. Vice Chancellor Maimone stated that the University has $10M to put toward the relocation of the ruminants’ program and cannot support anything more. Any additional funding for the project must come from CALS.
7. Electrical Distribution Upgrades (Power Forward)
8. Dabney Hall Renovation
  1. College of Sciences (COS) brought a concern to the Provost and requested that the project “slow down” to provide more time for the Chemistry Department PIs/Faculty to relocate to swing space. In addition, one PI requested to remain in Dabney Hall on a floor that will be under construction.
  2. The project has been in design since 2022 and programming information has been requested of the department with mixed/poor responses.
  3. Some PIs missed several meetings and/or declined to provide comprehensive data for their labs’ needs.
  4. During construction, the affected areas under construction must be unoccupied. Accommodation for PIs who “don’t want to move” cannot be provided.
  5. The Committee does not support slowing down the project as COS requested; therefore, the project will move forward in a quick but prudent fashion with the following directives:
    1. Chemistry PIs/Faculty are requested to fully comply with the needs of the project design team and support the project schedule and requirements for swing space relocations.
    2. Chemistry PIs/Faculty must relocate to swing space while areas affecting their space are under construction.
    3. The Campus Development Committee will issue the above project “Statement of Support” that will be distributed and discussed at the upcoming “Town Hall” Meeting currently scheduled for April 9, 1:30-3:00 pm.
State Construction Infrastructure Fund (SCIF) Milestone Updates

Other Business

Poe Hall Status:
1. The initial phase of testing for building materials containing polychlorinated biphenyls (PCBs) has been completed. Air and surface samples were collected with the HVAC system turned off. Each of the indoor air samples were below the Environmental Protection Agency’s (EPA’s) established exposure levels for evaluating PCBs in school indoor air environments like Poe Hall. About two-thirds of surface samples collected had undetectable concentrations of PCBs. About one-third had detectable levels, and all but one of those were well below the EPA threshold. Concentrations for both air and surface samples were low overall but were generally higher on floors 3 through 7 than on floors 1 and 2, which is consistent with the division of HVAC circulation zones in Poe Hall.
2. Next steps include additional evaluation of the building with the HVAC system turned on after the Telecommunications Main Distribution Frame (MDF) project in Poe is completed. This next phase will also involve a review of building materials used in Poe Hall to identify the potential sources of the PCBs being detected. This testing should provide a better understanding of the building overall, including potential issues, for development of a strategy for any needed mitigation in partnership with the EPA. These testing results will also inform the timeline.

Next Meeting: Monday, March 18, 2024, from 3:00 pm to 4:30 pm

Meeting Adjourned at 3:23 PM

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