Agenda

Date: March 24, 2025
Members: Warwick Arden, Charles Maimone, Alyson Wilson
Subcommittee Representatives: Allen Boyette, Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: Carla Davis, Alia King, Jillian Buckholz, Kevin Laycock, Mitchell Kadowaki (Brailsford & Dunlavey)

Approval of the Minutes: W. Arden (1 min.)

Consent Agenda Approval: N/A

Campus Planning Subcommittee Items

1. Delegated Authority Determinations: N/A
2. Action Items: N/A
3. Information Items:
   1. Climate Action Plan Update (Info. Item 25.02): C. Davis/ Brailsford & Dunlavey (20 mins.)
   2. Nuclear Reactor Study Update (#202314002): D. Morton (5 mins.)
   3. COE Molten Salt Loop Renewable Energy Research Facility Study Update (Info. Item 24.10): D. Morton (5 mins.)
   4. College of Education Vision Study Update and Poe Renovation Next Steps (Info. Item 15.08): S. Jones-Humienny/C. Smith (15 mins.)
   5. Cates West Development Update (Info Item 24.11): L. Johnson/D. Morton (15 mins.)
   6. Data Center Studies Update, Related to Space Request #24-24: L. Johnson (5 mins.)

Project Execution Subcommittee Items

1. Updates: C.Smith (20 mins.)
   1. Electrical Distribution Upgrade
   2. Woodson Hall
   3. Mann Hall Renovation
   4. CVM Equine Hospital
   5. Dabney Hall Renovation
   6. 111 Lampe Renovation
   7. Poe Hall Renovation

Subcommittee Items: C. Smith (30 mins)

1. Updates:
   1. CVM Equine Hospital Addition and Renovation
   2. Small Ruminant and Metabolism Education Unit Relocation
   3. Poole College of Management New Building
   4. Doak Baseball Field Improvements
   5. Mann Hall Renovation
   6. 111 Lampe Renovation
   7. COE New Building
   8. Dabney/Broughton Halls Renovations

Other Business:

Next Meeting:
Monday, April 28, 2025, 1:30 PM – 3:o0 PM

Minutes

Monday, March 24, 2025
Holladay Hall, Conference Room 18
2:30 PM-3:00 PM

Attendance and Distribution

Members present: Warwick Arden, Charles Maimone, Alyson Wilson
Subcommittee Representatives present: Alicia Knight, Allen Boyette, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Eduardo Lorente, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: Carla Davis; Alia King, Jillian Buckholz, Kevin Laycock, Mitchell Kadowaki (Brailsford & Dunlavey)

Approval of the Minutes
The minutes of the January 27, 2025 meeting were approved and have been posted.

Approval of the Consent Agenda Approval:

1. N/A

Campus Planning Subcommittee Info Items

1. 1. Delegated Authority Determinations: N/A
   2. Action Items: N/A
   3. Information Items:
      1. Climate Action Plan Update (Info. Item 25.02): C. Davis introduced and the Brailsford & Dunlavey guests presented the attached “CP3a 2025-03-24 CDC Climate Action Plan Summary” [pdf slide] presentation.
         1. Regarding whether future capital investments are included in the 20-year period, there are two options: 1) business as usual forecasting, or 2) factoring in known expenses, the preferred option, which includes the Cates West Development and Poole College of Management New Building projects.
         2. Future infrastructure considerations include converting from steam to hot water.
         3. Land will be reviewed for carbon offsets as well.
         4. The Committee requested adding the renovation of Poe Hall to the preferred forecast option and any other transformative technologies or sustainable decisions. They want to review the progress at the midpoint and at the end of this effort.
      2. Nuclear Reactor Study Update (#202314002): D. Morton discussed the updates, which include:
         1. The proposed site is at the southwest part of Centennial Campus, at the intersection of Main Campus Drive and Trailwood Dr. The next step is to proceed with Advanced Planning, which would include: 1) the reactor design; 2) site surveys, site characterization safety and environ-mental assessments, and the preliminary facility design; and 3) regulatory and stakeholder engagement. The Advanced Planning funding request was to the State of NC for $6.5M per year for a two-year period and is included in Julie Smith’s biennium request but is not part of the 2025-27 Biennium Six-Year Capital Request.
      3. COE Molten Salt Loop Renewable Energy Research Facility Study Update (Info. Item 24.10): D. Morton discussed the updates, which include:
         1. The Electric Power Research Institute (EPRI) had previously offered to fund a portion of the study; however, they have since retracted their offer. COE is currently negotiating with them. There are some remaining funds for this project.
      4. College of Education Vision Study Update and Poe Renovation Next Steps (Info. Item 15.08): S. Jones-Humienny presented the “CP3d 2025-03-24 CDC CED Visioning-Poe Hall” [pdf slide] (in 2025-03-24-CamDevCmte-Minutes-and-Presentations.pdf) presentation for the purpose, program typology goals, design concepts, and site opportunities for the study of this comprehensive renovation project. C. Smith presented the next steps for the abatement, demolition and design-build project delivery.
         1. Phase 1 includes abatement and demolition that is under an emergency contract with D.H. Griffin Construction. $8.5M in funding is available but the contract needs an additional $6.5M. This $15M subtotal is part of the $185M grand total of the emergency funding request.
         2. Phase 2 includes the programming and design for the renovation. The RFQ is being drafted and will be ready in April; however, $3.5M is needed to start Advance Planning.
         3. D. Morton will share a list of residual project funds with C. Maimone to determine how to proceed with Advance Planning.
         4. The Committee requested to review the opportunities for implementation of the new office space standards for the Poe Renovation project, the Poole College of Management New Fa-cility project, and all forthcoming projects. This review also applies to faculty office space.
      5. Cates West Development Update (Info Item 24.11): L. Johnson and D. Morton presented the “CP3e 2025-03-24 CDC Cates West Update” [pdf slide] presentation for governance structure, consultant selections, Phase 1’s site development plan, programming and phasing plan, and the visioning study.
         1. The Board of Trustees approved the lead designer selection of Lord Aeck Sargent (LAS) partnered with Mithun Architects. The Cates West Development Core Team will build the rest of the design team and the CMR team with the lead designers.
         2. Pete Fraccaroli will be added to the Core Team to represent Housing. Multiple stakeholders represent the six themed Task Forces.
         3. The Committee requested the entire Visioning document be shared with them.
      6. Data Center Studies Update, Related to Space Request #24-24: L. Johnson gave the update that the Data Center II has been proven not to fit on the Administration Services Building II site. The Cost of Work for six racks was estimated at $11M and for 12 racks it was estimated at $20M. The total project cost will be about 30% more. OIT is no longer interested in pursuing this option.
         1. The Committee stated that the New Data Center Study is pausing to determine the overall campus need before starting the study in earnest.

Project Execution Subcommittee Info Items

1. Project Status Updates: C. Smith presented the attached “PE1a-h 2025-3-24 CamDevCmte Pres-Execution” [pdf slide] presentation.
   1. CVM Equine Hospital Addition and Renovation: $70M in SCIF funding still needs approval and another $7M is being requested for approval by the OSBM. Design and Construction will not contract for more work than can be done in any given year.
   2. Small Ruminant and Metabolism Education Unit Relocation: The project will obtain a design proposal to focus only on the small ruminants.
   3. Poole College of Management New Building: The project team will walk the sites and start the site analysis this week for site selection.
   4. Doak Baseball Field Improvements: The project is under construction for the pitching lab, batting cage, and fan amenities.
   5. COE New Building: The 10% funding for Advance Planning is set for FY 2027-28.

Other Business

1. N/A

Next Meeting: Monday, May 2, 2025, from 9:00 am to 10:30 am.

Meeting Adjourned: 3:00 PM