University Committees: Campus Development Committee Committee

Meeting - October 27, 2025

Agenda

Date: October 27, 2025
Members: Warwick Arden, Charles Maimone, Krista Walton
Subcommittee Representatives: Allen Boyette, Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Eduardo Lorente, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: NA

Approval of the Minutes: W. Arden (1 min.)

Consent Agenda Approval: N/A

Campus Planning Subcommittee Items

Delegated Authority Determinations:
1. Climate and Sustainability Academy, Backfill Office of Faculty Excellence Vacating Clark Hall, Space Request #25-07
Action Items:
1. Campus Energy Task Force Memo (Info Item 25.02): A. Boyette (5 mins.)
2. DELTA Main Office New Lease Space Update, Keystone Science Center, Centennial Campus, Space Request #25-01: A. Knight (10 mins.)
3. Poole College of Management, New Business School, Full versus Reduced Program (Info Item 22.02): C. Smith/L. Johnson (15 mins.)
4. Broughton Hall Swing Space Investment Needs (Info Item 25.16): L. Johnson (10 mins.)
5. Murphy Center Upgrades Study (Info Item 25.13): S. Jones-Humienny (5 mins.)
Information Items:
1. Cates West Development Updates (Info Item 24.11): C. Smith/L. Johnson (10 mins.)
2. Toxicology Chilled Water Connection Funding Shortfall (Info Item 25.10) : C. Smith (5 mins.)

Project Execution Subcommittee Items

Updates: C. Smith (10 mins.)
1. Dabney Hall
2. Mann Hall
3. CVM Large Equine Hospital Addition and Renovation

Other Business

Next Meeting:
November 24, 2025, from 1:30 pm to 3:00 pm

Minutes

Date: October 27, 2025
Members: Warwick Arden, Charles Maimone, ~~Krista Walton~~
Subcommittee Representatives: Allen Boyette, Alicia Knight, Barbara Moses, Bill Davis, Cameron Smith, Dana Harris, Doug Morton, Eduardo Lorente, Lisa Johnson, Patrick Deaton, Sumayya Jones-Humienny
Guests: NA

Approval of the Minutes: W. Arden (1 min.)
The minutes of the September 22, 2025 meeting were approved and have been posted.

Consent Agenda Approval: N/A

Campus Planning Subcommittee Items

Delegated Authority Determinations:
1. Climate and Sustainability Academy, Backfill Office of Faculty Excellence Vacating Clark Hall, Space Request #25-07
  1. After reviewing several potential leased space options, it was determined that the Climate and Sustainability Academy (CaSA) lacked the necessary funding to secure external leases. Consequently, the appropriated space on the 4th floor of Clark Hall, recently vacated by the Office of Faculty Excellence, was identified as the most suitable fit and location for them.
  2. Based on the established Space Principles, CaSA was ranked highest on the priority list for the backfill of this specific vacated space.
  3. In adherence to the approved new office space standards, CaSA does not require the entirety of the 4th floor. Therefore, some of the space was assigned to them.
  4. Three offices on the floor will be assigned to other personnel, preferably those who have synergies with CaSA and/or the broader Sustainability initiatives.
  5. The conference room and break room will be shared with the entire building.
  6. The workroom will be utilized as a shared “touchdown” space by Sustainability Stewards and the Sustainability Fund Advisory Board, functioning as a central hub for students focused on sustainability matters.
Action Items:
1. Campus Energy Task Force Memo (Info Item 25.02): A. Boyette (5 mins.)
  1. A new Campus Energy Task Force (CETF) is being formed in response to the increased energy demands resulting from significant university growth and the rapid expansion of Artificial Intelligence (AI) utilization.
  2. The Task Force is specifically charged with developing comprehensive recommendations to mitigate the university’s exposure to rising energy use and escalating rates.
    1. Their recommendations must address:
      1. Developing financial strategies for energy management.
      2. Implementing measures for energy demand reduction.
      3. Establishing guiding principles for investment in energy infrastructure.
  3. The goal of these efforts is to preserve financial resources for the core university mission and contribute to the continued growth, effectiveness, and resilience of the institution.
  4. The Task Force is required to submit its final recommendations to the Campus Development Committee (CDC) by April 2026.
  5. The Committee requested that the Facilities Division share responsibility with the Office of Information Technology (OIT) for determining the campus energy demand and analyzing the resulting impacts on facilities needs (specifically cooling, power, water, space, etc.). This ensures a holistic assessment combining physical infrastructure and IT consumption.
2. DELTA Main Office New Lease Space Update, Keystone Science Center, Centennial Campus, Space Request #25-01: A. Knight (10 mins.)
  1. DELTA’s operations are currently split:
    1. Administration: Located in the Center for Technology and Innovation (CTI), Suites 22000 and 23000 (15,441 ASF).
    2. Digital Media Studio (DMS): Located on the 1st Floor of Park Shops (1,769 ASF in Office Suite 120, Storage 121, and DE Studios 132 and 132C).
  2. Digital Education (DE) Classroom 130 and AV support rooms 132A and 132B in Parks Shops will remain in place.
  3. With the CTI lease expiring in December 2026, DELTA leadership is requesting to consolidate the Administration and DMS functions into a new leased space. This move is projected to create better synergies and workflows while simultaneously achieving reduced overall lease costs.
  4. The proposed consolidation site is a leased space within the Keystone Science Center on Centennial Campus.
  5. Following a comprehensive programming study and test fits to maximize efficiencies, DELTA will reduce its total amount of Rentable Square Footage (RSF) and lower its lease costs by moving into a smaller, consolidated space.
  6. The proposed lease agreement is for seven (7) years with three (3) one-year renewal options.
  7. S. Jones-Humienny noted that DELTA vacating the Parks Shops space provides a key solution for two other pressing campus needs:
    1. Classroom Space: Due to the closure of Poe Hall and numerous ongoing and planned renovations, the campus is experiencing a shortage of DE and 110-seat classrooms.
      1. Backfill Plan: The two Digital Education Studios will be converted into classroom space.
    2. Food Service: The east side of campus currently suffers from a food service “desert.”
      1. Backfill Plan: The vacated DELTA office suite will be converted into a Grab-and-Go food venue, located adjacent to La Farm Bakery, to provide additional quick-service food and beverage options.
  8. The Committee approved the lease request. It will go before the Board of Governors in November for final approval.ge of Management, New Business School, Full versus Reduced Program (Info Item 22.02): C. Smith/L. Johnson (15 mins.)
3. Information Items:
  1. Cates West Development Updates (Info Item 24.11): C. Smith/L. Johnson (10 mins.)
    1. Site Scope and Program:
      1. The 30-acre site requires extensive initial work, including the abatement and demolition of existing structures: West Dunn Hall, Fountain Dining Hall, Lee Residence Hall, and Sullivan Residence Hall.
      2. Site work also requires significant regrading, expansion of the Central Utility Plant, extensive utility distribution, and the construction of a new peripheral road.
      3. The total bed count target is 3,022, allocated to first year students.
      4. The total general dining target seat count is 1,100.
      5. Student Center space for meeting and service functions is currently under consideration.
    2. Planning and Design Status:
      1. The project is currently in the Advance Planning phase.
      2. Site design will progress through the Schematic Design phase for all three building phases concurrently. This approach is necessary to ensure the master plan effectively addresses and resolves key elements such as grading, utility distribution, first-floor layouts, and integration with the existing campus fabric.
      3. Residence Hall Building 2, originally planned for the south side along Rocky Branch Creek, has been removed from the plan. This modification allows for improved stormwater management and enhanced site amenities.
      4. The planned removal of Building 2 necessitated densifying the remaining buildings to maintain the total bed count target of 3,022.
      5. Dan Allen Drive from Cates Avenue to the railroad tracks will be restricted to bus and emergency vehicle access only. The remaining traffic will be rerouted to the west on the new peripheral road.
    3. Financial and Phasing Timeline
      1. The Building Committee is actively working to reduce the initial project cost estimate of $860 million.
      2. Design and Construction intends to request increasing Advance Planning authority from the Board of Trustees (BoT) in November 2025 and will seek self-liquidating authority from the Board of Governors (BOG) in April 2026.
      3. No funding outside of the University will be requested for the main project; however, the Advancement office will be asked to fundraise for each building to supplement the project.
      4. The project timeline is approximately ten years, including the design phase. A critical requirement for phasing is that the existing bed count in Lee and Sullivan Halls cannot be reduced during any phase.
        
        Phase 1: Anticipated completion in 2030.
        
        Phase 2: Anticipated completion in 2032.
        
        Phase 3: Anticipated completion in 2034.
    4. The Committee inquired if renovating the existing buildings was considered as an alternative. The response was that renovation was deemed financially and logistically unviable, as the cost to renovate would nearly equal the cost of new construction. Furthermore, renovations would result in a 30% loss in bed capacity to comply with current accessibility code requirements, ultimately still necessitating the construction of a new building to make up for the lost beds.
  2. Toxicology Chilled Water Connection Funding Shortfall (Info Item 25.10) : C. Smith (5 mins.)
    1. The project remains the top priority for the College of Sciences (COS).
    2. The Toxicology Building is primarily dedicated to research, housing two critical clusters: Environmental Health Science and The Center for Human Health and the Environment (CHHE).
    3. The current funding allocation of $252K plus the $3.20M residual Carry Forward/F&A funds (now includes $1M of leftover Chancellors’ Faculty Excellence Program (CFEP) renovation funds) leaves a funding gap of $3.29M.
    4. The chilled water line will continue along Main Campus Drive and connect to the east side of the Toxicology Building.
    5. This planned extension offers significant utility benefits for future development: it will allow for a stub-out connection for Partners Building II to facilitate its future utility access and serve a future student residence hall site located across from Main Campus Drive.

Project Execution Subcommittee Items

Updates: C. Smith (10 mins.)
1. Dabney Hall
  1. The design team, Lord Aeck and Sargent, is currently assessing the feasibility of renovating an additional one to two floors of Dabney Hall. This work would be funded using the remaining funds in the Phase 1 project budget and would include necessary improvements to the respective exterior building envelopes.
  2. New Atlantic Contracting, the general contractor, is rerouting pedestrian circulation to the west to effectively avoid the active construction zone.
    The accessible path from the Free Expression Tunnel to the Brickyard is anticipated to reopen in a couple of months.
2. Mann Hall
  1. Bid alternate evaluations are underway. There is not enough funding for the 4th Floor lab renovation alternate. Design & Construction will request additional SCIF flex funds to fund the gap. There is also a $10M request in the Budget Bill.
3. CVM Large Equine Hospital Addition and Renovation
  1. The D3 Lab renovation is underway and in the process of purchasing equipment.
  2. The project urgently needs the $70M that was authorized but not yet allocated to proceed with DPR bidding the balance of the work in about two weeks.
  3. The Committee noted the project may have to be halted before any further university funds are expended, pending resolution of the $70M funding allocation.

Other Business: N/A

Next Meeting:
November 24, 2025, from 1:30 pm to 3:00 pm

Meeting Adjourned:
2:52 pm