Agenda

UNIVERSITY SPACE COMMITTEE MEETING
Monday, November 19, 2018
Holladay Hall Conference Room 18
2:00 PM – 3:30 PM

Approval of the Minutes – Arden

Consent Agenda (Item(s) on Page 2) – Arden (5 mins.)

Action Items

1. DASA, Juntos Program, Daniels
   Request #18-30 – Moore (10 mins.)
2. University Advancement Growth Space, Broughton Hall Swing Space
   Related to Request #18-14 – Jones-Humienny (5 mins.)

Information / Discussion Items

1. Gregg Museum Storage Lease Space
   (Info Items 18.11, 17.04, and 09.07) – Van Roekel (5 mins.)
2. Backfill Plan for Fitts-Woolard
   (Info Item 18.12) – Staff Support (50 mins.)
3. Capital Projects Update
   (Info Item 17.03) – Smith (5 mins.)

Other Business
Next Meeting: Monday, January 7, 2019, 2:00 PM – 3:30 PM
Adjourn

Minutes

UNIVERSITY SPACE COMMITTEE MEETING
Monday, November 19, 2018
Holladay Hall, Conference Room 18
2:00 PM – 3:30 PM

Present:  Warwick Arden; Mary Peloquin-Dodd; Alan Rebar; Jeff Bandini; Lisa Johnson; Lori Johnson; Jon Horowitz; Sumayya Jones-Humienny; Duane Larick; Liz Moore; Doug Morton; Margery Overton; Matt Peterson; Cameron Smith; Harlan Stafford

Guests: Lauren Joyner Cook; Barbara Moses; Catherine Phillips; David Rainer

Approval of the Minutes
The minutes of the October 22, 2018 meeting were approved and have been posted.

Consent Agenda
The consent agenda, comprising request #18-27, Office of Finance and Administration (OFA), Environmental Health & Public Safety (EH&PS), Violence Prevention and Threat Management’s (VP&TM), Youth Programs and Compliance, Broughton Hall Temporary Space, was approved.

Action Items

1. DASA, Juntos Program, Daniels Hall (Space Request #18-30): L. Moore stated that DASA has requested space for the Juntos Program. The program is shifting from CALS to DASA and maintaining three (3) positions. Space in Daniels Hall was approved temporarily until the Academic Success Center Backfill Plan is reviewed and approved. USC directed staff to work with DASA to develop a backfill plan to include the DASA programs in temporary space in Daniels and Broughton Halls.
2. University Advancement Growth Space, Broughton Hall Swing (Space Request #18-14): S. Jones-Humienny stated that Advancement is requesting temporary space in Broughton Hall for new positions related to fundraising campaign efforts. It is expected that the number of positions will ramp up and remain at the new higher level without reducing as in previous campaigns. Therefore, long-term space must be identified for Advancement. A feasibility study is underway to identify additional office space on campus. The USC approved temporary use of some space in Broughton Hall for Advancement. M. Peloquin-Dodd requested a summary of units in temporary space in Broughton Hall. Subsequent to the meeting, Staff Support emailed color-coded plans showing temporary space allocations for all units in the building.

Information / Discussion Items

1. Gregg Museum Storage Lease Space (Info Items 18.11, 17.04, and 09.07): H. Stafford stated that URED is working with the Gregg Museum to negotiate lease terms for collections that cannot be accommodated within the Gregg spaces. The source of funds needs to be confirmed. The final space request will be submitted for electronic approval. Subsequent to the meeting, USC electronically approved the space request with the designated funding source.
2. Backfill Plan for Fitts-Woolard (Info Item 18.12): L. Moore distributed a handout with three potential scenarios for the Fitts-Woolard backfill of Daniels, Page, Mann, and Burlington. The options focus on STEM teaching, DELTA testing, CHASS and Design space gains, and COE space consolidation. The USC directed Staff Support to review additional Fitts-Woolard backfill scenarios and meet with potential future building occupants to develop further the programming scopes.
3. Capital Projects Status (Info Item 17.03): C. Smith reviewed projects and provided a handout.
4. Other Business: Space Lease Scenarios for COE, Future Renewable Electric Energy Delivery and Management (FREEDM) Systems Center, Keystone Science Center, Strategic Lease Scenario Review (Space Request #18-18): H. Stafford stated that URED is working with COE on negotiating new terms for the Keystone Center Lease as discussed at the May 21, 2018 meeting. The USC requested an update of new lease terms and funding commitment by the college once determined.

Meeting Adjourned at 3:30 PM.