Meeting - July 20, 2016


Wednesday, July 20, 2016
Holladay Hall Conference Room
9:30 AM – 11:00 AM

Approval of the Minutes – Arden

Action Items

1. Athletics, Communication & Marketing, Lease Space Request
(Location TBD), Request #16-19 – Stafford (5 mins.)

Information / Discussion Items

1. Statistics, Language and Computer Labs Rm. 109
Request #16-20 – Jones-Humienny (10 mins.)

2. EB Oval Programming Update
(Info Item 14.02)
Guests: Louis Martin-Vega; John Gilligan; and John Royal – Jones-Humienny (20 mins.)

3. 2017-2019 Biennial Six-Year Capital Plan Update
(Info Item 16.10) – Johnson (30 mins.)

Other Business

Next Meeting: August 8, 2016, 2:30 PM – 4:00 PM



Wednesday, July 20, 2016
Holladay Hall, Chancellor’s Conference Room 18
9:00 AM – 11:30 AM

Present: Warwick Arden; Scott Douglass; Alan Rebar; Jeff Bandini; Lisa Johnson; Sumayya
Jones-Humienny; Margery Overton; Katie Perry; Matt Peterson; Kevin MacNaughton; Harlan
Stafford; Cynthia Williford.

Not Present: Liz Moore; Duane Larick; Ralph Recchie.

Guests: John Gilligan; John Royal; Cameron Smith; Virginia Teachey.

Approval of the Minutes
The minutes of the June 15, 2016 meeting were approved and have been posted.

Action Items
1. Athletics – Communications & Marketing, Lease Req. #16-19: H. Stafford stated that he
had been working on lease space options and that appropriate space had been located on
West Chase Blvd.; the space would be available at the end of September. The committee
approved the request for a lease duration of up to 5 years.

Information / Discussion Items
1. Statistics, Language and Computer Labs Room 109, Request #16-20: S. Jones-
Humienny stated that the request was due to the forthcoming renovation of Bureau of
Mines Building, which will displace Statistics graduate student offices and a computer lab
located there. The requested location is proximate to the Department of Statistics in SAS
Hall. Room 109 is currently allocated to the Office of Information Technology (OIT) and
used as open computer lab and student team functions; however, data indicates that it is
not well utilized. She stated that test-fits were being done to determine the number of
graduate students the space could accommodate and that a hoteling concept was likely to
be implemented. The committee requested that staff discuss the request with VC Hoit and
return with an update at a future meeting.

2. Engineering Building Oval (EBO) Programming Update (Info Item 14.02): S. Jones-
Humienny reviewed: the original Project Scope Statement approved by the Building Committee;
the vision statement for the project; siting, massing and circulation diagrams; and
the original program, indicating the square footage amounts to be allocated to the departments
and other functions, that had been approved by the committee in 2014. L. Johnson
added that the committee approved the program with the understanding that EB Oval
would not provide for growth of the departments; growth would occur when the future Engineering
Building North (EBN) was constructed. S. Jones-Humienny stated that program
refinement was underway to align the EBO program with the project budget, as the
budget would not allow for construction of the entire original program. This was due to escalation
increasing at a greater rate than had been projected, and to a shortage of skilled
labor due to the economic downturn in recent years. She stated that the program now being
considered by the college differed from the original as follows: Academic Affairs, within
the Dean’s Administration, would remain on North Campus until EBN is built; the departmental
programs for Fitts Industrial Systems Engineering and Civil, Construction and Environmental
Engineering had grown; and classroom square footage needs had increased.
L. Johnson stated that all classroom needs on Centennial Campus were being considered
comprehensively and that collaboration for use of these spaces should be pursued. S.
Douglass stated that labs ought to be the highest priority in the building and suggested
that the dean’s office functions might best be taken out of the program and located elsewhere
on Centennial, and that some teaching might occur in other locations such as Wolf
Ridge. L. Hunt suggested graduate teaching could occur in conference room spaces. J.
Gilligan stated that the college was considering the balance of research and classroom
spaces. A. Rebar stated that the project should look at sharing space resources not only
within the building but resources among all Centennial Campus Engineering buildings. J.
Bandini added that a study was underway to consider parking needs on Centennial Campus
in a similar, comprehensive manner that also included developer properties. Committee
discussion continued regarding ways to energize The Oval and Partners I Courtyard,
sharing conference space resources, and future developer buildings containing some academic
space. The committee requested an update at a future meeting.

3. 2017-2019 Biennial Six-Year Capital Plan Update (Info Item 16.11): L. Johnson reminded
the committee that the 2017-19 Biennial Six-Year Capital Plan would have to be updated
without the benefit of the Academic and Research Space Analysis, due to the data issues
the contributing departments were experiencing and the expectation that UNC GA would
require submission of the plan in September. She distributed 2025 enrollment projections
and a draft copy of the plan with proposed changes for the committee’s review and discussion
at the next meeting. She stated that the project budgets had not yet been scrutinized,
and requested that the university submission to GA comprise only the top 5-10 projects,
so that staff could concentrate efforts on those project budgets. A. Rebar requested
additional information regarding: further breakdown of enrollment projections, which departments
occupy each building at present; an explanation of the color-coded related projects;
and a recheck of the running total cost estimate. The committee requested that the
next agenda allow ample time for discussion.

Other Business

A. Rebar stated that an NNMI bio-pharmaceutical proposal, which would require the conversion
of approximately 5,000-8,000 SF of office space to lab space in BTEC, was underway
and that construction funding needed to be identified. L. Johnson stated that a
study could be implemented quickly to identify the mechanical capacity of the building and
estimate the costs for the project.

Meeting Adjourned at 11:00 AM.