Agenda

UNIVERSITY SPACE COMMITTEE MEETING
Monday, August 2, 2021
Video Conference
2:00 PM – 3:30 PM

Approval of the Minutes – Arden (5 mins)

Consent Agenda – Arden (5 mins)

1. CALS CIPM Strategic Lease Space Share MOA with NC ARS USDA IR-4, Venture IV Suites 105 and 110
   Related to Space Requests #19-02 and #20-06
2. COD D-Café Kamphoefner G31 & G50
   Space Request #21-18

Action Items – N/A

Information / Discussion Items

1. Plant Sciences Building Occupancy, CALS (Info Item 19.03) – H. Daniels/G. Bock (45 mins)
2. Centennial Campus “Receipt-Supported Buildings” Use, Management, and Space Principles (Info Item 21.01) – A. Knight (15 mins)
3. COE Carbon Electronics, Partners II, Space Request #21-17 – L. Moore (10 minutes)
4. Physical Master Plan (Info Item 21.07) – L. Johnson (10 mins)

Other Business:
Next Meeting: Friday, September 24, 2021, 10:00 AM – 11:30 PM
Adjourn

Minutes

UNIVERSITY SPACE COMMITTEE MEETING (USC)
Monday, August 2, 2021
Video Conference
2:00 PM – 3:30 PM

Members present: Warwick Arden; Douglas Morton (for Charles Maimone); Mladen Vouk

Staff Support present: Alicia Knight; Cameron Smith; Don Hunt; Duane Larick; Jessie Askew; Lisa Johnson; Lisa Van Roekel; Liz Moore; Sumayya Jones-Humienny

Guests: Adam Brueggemann; Barbara Moses; Catherine Phillips; Emily Cummings; Lori Johnson; Geoff Bock; Harry Daniels

Additional Distribution: Jonathan Horowitz; Katherine Stewart; Margery Overton

Approval of the Minutes

The minutes of the July 16, 2021 meeting were approved and have been posted.

Approval of the Consent Agenda

1. CALS CIPM Strategic Lease Space Share MOA with NC ARS USDA IR-4, Venture IV Suites 105 and 110 (Related to Space Requests #19-02 and #20-06) was approved.
2. COD D-Café Kamphoefner G31 & G50 Space Request #21-18 was approved.

Action Items

N/A

Information / Discussion Items

1. Plant Sciences Building (PSB) Occupancy, CALS (Info Item 19.03): H. Daniels presented a draft occupancy matrix with three occupancy categories for the PSB:
   • Full occupancy, which requires a total move from one’s existing campus office/lab location;
   • Partial occupancy, in which the move is discipline dependent and involves relocating only a portion ofone’s existing campus space; and
   • Hoteling, in which one is not allocated a designated space.

Fourteen full-occupancy Principal Investigators (PIs) selected to date are from multiple departments in three colleges: six are from the College of Agriculture and Life Sciences (CALS), four are from the College of Engineering (COE), and one is from the College of Natural Resources (CNR). These PIs will have an additional 118 research personnel. The eight partial-occupancy PIs selected to date, from 8 departments within the same three colleges, will have an additional 16 research personnel. The total of 24 PIs and 134 additional selected personnel comprises about 58% of the research capacity so far.

G.Bock presented draft occupancy floor plans with proposed research locations. The public-facing first floorplan has administrative, demonstration lab, meeting, and back-of-house service functions. The upper floors have limited access with the second, third, and fourth floors housing lab and office spaces. The second floorplan has the main Cellular and Molecular Imaging Facility (CMIF) and the satellite Molecular Education, Technology and Research Innovation Center (METRIC) and Genomic Sciences Laboratory (GSL) core facilities, whereas the third floor contains the Makerspace Labs. The third and fourth floors have shell space for partner Suites and the 5th floor has the Greenhouse and associated support space.

They are reviewing where people fit in the building to promote synergies or locate them near appropriate core facilities and then will continue to fill in the occupancy gaps, with more effort focused on recruiting partial occupants in the next few months. Additional opportunities for hoteling space will become available following the opening of the building. Interviews are underway for the Plant Sciences Initiative (PSI) Director, who may hire up to eight additional administrative staff.

Discussion ensued about using the target rate of 70% occupancy to allow some flexibility for the Executive Director to recruit. The base year for the F&A survey model will be academic year 2022-23. Discussion regarding backfill renovation and occupancy timeframe showed the importance of reoccupying research space. The PSB anticipates an 80% occupancy rate (based on former VC for Research and Innovation Al Rebar’s advice) its first year. An F&A research space survey will occur that year as well. Staff Support noted the occupants relocating to PSB wish to move before the growing season starts. The committee commended the PSI for progress made with the occupancy plan and expect to review finalized occupancy plans.

2. Centennial Campus “Receipt-Supported Buildings” Use, Management, and Space Principles (Info Item21.01): A. Knight noted that an update is in progress and will be given at the next USC meeting in September.
3. COE Carbon Electronics, Partners II Rooms 3530 and 3540, Space Request #21-17: L. Moore presented the request to reallocate these incubator labs to the Carbon Electronics Cluster. More information was needed regarding funding. The committee acknowledged the need and approved the request on condition that a mutually acceptable funding agreement be arranged. Subsequent to the meeting, D. Larick informed staff Support that the Provost’s Office and COE agreed upon the Provost’s Office paying half the rent for up to three years and COE covering the entire rental cost after that plus one-time renovation costs.
4. Physical Master Plan (PMP), (Info Item 21.07): Lisa Johnson presented a graphic of the proposed decision-making structure, indicating meeting intervals, that is comprised of members from the Board of Trustees; the Executive Committee; the Campus Design Review Panel (CDRP); the Chancellor’s Cabinet; plus ad hoc members for the Steering Committee, the Core Planning Team comprised of Facilities and SmithGroup personnel, and six Task Forces. The Task Forces are organized by the overall master planning themes of:

a. Enhance the Culture of NC State
b. Elevate the Student Experience
c. Align Facilities with University Mission
d. Enhance Stewardship of Campus Resources
e. Identify Infrastructure Needs
f. Improve Campus Connections

Members are mixed from different colleges and departments for better transparency and understanding of the whole picture. Although the Office of the University Architect and Facilities personnel have been working on a massive data upload to SmithGroup for the past several months, the public launch of the PMP will begin the week of September 13 with surveys, tours, committee and task force meetings, open community forums, informal engagements, and a website going live.

The PMP covers the North, Central, South, West, and Centennial Campus Precincts, plus the Lake Wheeler and Reedy Creek outlying areas. It encompasses 4,828 acres, 670 buildings, and 15.88 million GSF. The committee asked about the anticipated shelf life before another PMP is needed. Lisa Johnson noted that this a new PMP, not an update, and can last as long as ten years with updates as needed for specific areas of study. The committee recommended some edits to the decision-making members’ makeup for a more holistic representation across campus.

Other Business
N/A

Next Meeting:
Friday, September 24, 2021, 10:00 AM – 11:30 AM

Meeting Adjourned at 3:02 PM.