Agenda

• Review a request to add the “S” suffix added to sections participating in the Integrative Sciences Initiative
• Review request to update the Common Exam schedule and move PY 208 to coincide with PY 211/PY 212
• Review and approve submitted Priority Registration requests for 2026-2027
• Discuss adverse Weather conditions during exams
• Discuss the newly approved REG 02.20.19 110 Classrooms 
• Review and approve submitted non-standard times for Fall 2026
• Elect a new committee chair for 2026-2027

Minutes

Registration & Records and Calendar Committee Meeting Minutes

      Date: Friday, January 23, 2026

      Time: 10 a.m. – 11:30 a.m.

      Location: Virtual Meeting – Zoom

• Other attendees:
  • Ethan Pardue (EMAS), scribed minutes.

Welcome

• Meeting called to order at 10:02 a.m. by Chair Dan Deter.

New Business

Integrative Sciences Initiative

• “S” suffix added to sections participating in the Integrative Sciences Initiative.
• Similar format to honors suffixes which help students and staff track which courses are relevant, this would be the third suffix letter reserved in addition to “H” and “Q”.
• Kyle clarified that the suffix would be placed after the section number, not after the subject letters.
• Voted to be approved.

PY 208 Common Exam Move

• PY 208 requested to move their common exam to coincide with PY 211/PY 212, currently the same day and time as PY 205.
• Zachary shared as instructor that exams need more space for laptops and resources for online testing, PY 211 and PY 212 are pen and paper tests and would not compete with digital resource needs. Dan asked if PY 211 and PY 212 may transition to online testing, Zachary shared this is unlikely in the next five years since there is not as much of a drive to integrate computer-based modeling skills.
• Meagan asked if this is a one semester request or for future terms too, Zachary clarified it is for this term and future terms.
• Jeff asked how this change would affect students who have already begun planning for this term. Zachary expressed that moving an exam earlier is better than moving it later, that conflicts should be roughly equivalent to existing conflicts in the current time slot, and that make-up exams can be arranged.
• Voted to be approved.

Priority Registration Approvals

• Registration and Records resource webpage on priority registration.
• Kyle shared that based on 15 responses:
  • The international exchange program was recommended for approval, 12 yes, 3 no.
    • Eileen expressed concern that NC State students would not be able to get priority in their own classes. Katie also expressed that visiting students could take seats away from degree seeking students at NC State.
    • Meagan inquired how difficult level priority would be to execute if they are in our system as Non-Degree Studies (NDS) students.
    • Michael shared that a study abroad student is an NC State student and that this is an exchange and being fair in an exchange also helps our outgoing students. Eileen added that NC State students are having difficulty getting seats when they study abroad as well. Lynn expressed that if it is a true exchange, NC State should have the same priority at other institutions.
    • Chloe expressed that there is also a restriction for visiting students to have just one online section, which is already a barrier they face, and curiosity about how to determine level status.
    • Anil expressed a concern that students must be enrolled to receive their visas, which is also a barrier that domestic students do not face, seconded Chloe’s curiosity about level status, suggested approving for three years and reevaluating the international student experience then.
    • Charles shared that NDS students tend to come in with first-year status, but this could be revisited and perhaps updated to junior status. Meagan and Zachary expressed support of this solution.
    • Jeff expressed the reasoning for what should justify priority registration status should be considered before voting.
    • Ayo expressed that PCOM students already face barriers getting into their classes as well. Eileen expressed that it is easier to vote if a decision does not affect your own students, but to consider our obligation to educate students in the state, and how this decision could delay students’ graduations. Heather shared that WCOT students also take PCOM classes, and would receive even lower priority.
    • Anil asked if the issue is capacity, why are these exchange programs continuing? Jeff shared that we want the ability to provide our students the ability to have global experiences.
    • Michael shared context on the way exchanges work, it’s a one-to-one exchange. We can only send the amount that we receive so theoretically there shouldn’t be a “change” in seats as the amount that are coming in are also leaving. Eileen asked if this is one-to-one by college, Michael shared that it is not by college.
    • Ayo shared that it is noteworthy to mention that even if they don’t have priority registration, their scheduling team is typically willing to work with them to get into a class if they need it to progress. It might be easier to work with them individually as needed.
    • Dan called for a vote on approving international exchange students for junior level priority registration, vote tied, confusion over who voted. Zachary expressed that he would change his vote if they only got level priority as juniors, but Charles clarified that NDS students register last. Lynn clarified that, if passed, international exchange students would register with NC State juniors.
    • Cynthia motioned that the priority level registration be updated from NDS status to junior status. Motion seconded, voted to be approved.
    • Meagan clarified that duration of approval, Dan motioned for three year approval. Motion seconded, voted to be approved.
  • The honors program was recommended for approval, 9 yes, 4 no, 2 abstaining.
    • Dan expressed that honors forums and coursework are limited to honors students only, so honors students are unable to get into course sections which conflict at those times. Jeff expressed that Park Scholars have to take courses every term, but honors students do not have to each term, and all students can seek high impact experiences and have course advancement in degrees. Meagan expressed agreement, Dan agreed with Jeff’s reservations.
    • Chloe shared that, as an honors student, she has level priority from another program and has an easier time with scheduling that other peers. Six hours of seminar required and six hours of advanced coursework, these sections do tend to fill up quickly, and she has seen students drop the honors program because it is too difficult for those reasons. Dan expressed that he dropped when he was a student himself.
    • Lynn shared that she formerly abstained from recommendation because she did not know what percentage of students are affected. Lian clarified this is in the range of 2,000 based on request submission.
    • Isaac shared that the honors program could be viewed as a recruitment measure for bringing talent to the university, which is worth investing in. Chloe agreed.
    • Eileen shared that honors students may be coming in with higher level priority based on class year credit standing based on AP credits, transfer credits, etc. Lian added that giving roughly 2,000 more priority when they already have higher credit standing would not be fair to students with lower priority who need access. Meagan reiterated that priority had gotten out of hand previously, and we need to focus on making registration fair to students who are coming in at a disadvantage. Ayo echoed that high-achieving students are not at as high of a risk for academic challenges as other students.
    • Chloe asked what plan is in place to alleviate registration issues in general across the student body if students cannot progress in their degree programs as anticipated. Dan clarified that so many students had priority registration previously that incoming first years had priority over non-priority juniors and seniors who needed classes to graduate. Eileen expressed that there are not enough resources from faculty to classrooms, and that fewer students need to be admitted if we can maintain guarantees, legislative requirements to admit more students. Lian recommended that this is a higher level enrollment management issue for Don Hunt to address.
    • Dan motioned to approve priority registration, vote denied.

Adverse Weather Conditions During Exams

• Kyle shared that there is nothing to vote on today, but expressed that there is not great clarity or flexibility about exam make-up in the calendar. Dan asked how a proposal would be drafted to future consideration, Kyle called for input to be shared with him over email.
• Jeff expressed that Saturdays should be considered as an option for Thursdays and Fridays in the first two days of exams, Kyle expressed concern about Monday through Wednesday on the last three days of exams specifically since college and department ceremonies begin on the Thursday prior to University Commencement on Saturdays.
• Eileen questioned why final exams are required, Dan advised that this is outside the scope of the calendar committee. Kyle added that final exams are configured into contact hours. Meagan shared that accreditation requires certain contact hours, and that time period counts toward those hours.
• Chloe expressed concern that shifting exam dates could impact students who have flights home booked. Would there be a procedure to offer online remotely proctored exams for students who are unable to shift a flight? Particularly if the exam date gets shifted more than one day from the original exam date.
• Meagan shared that, as an instructor, she views it as her responsibility to make back-up plans and anticipate adjustments, emphasizing that those expectations should be clearly communicated to all instructors.

Regulation 02.20.19 on 110 Classrooms Approved

• Regulation 02.20.19 on 110 Classrooms approved.
• Kyle shared that this will not be enforced until Fall 2027 scheduling, but expectations and dashboards will be shared during Spring 2027 scheduling so schedulers can begin adjusting.

Approval of Non-Standard Time Requests

• Summer/Fall 2026 Non-Standard Time Requests Spreadsheet and University Scheduling Campus Time Schedule shared by Kyle Pysher.
• Fall 2026, BME 205 001 voted to be approved, no commentary.
• Fall 2026, MB 590 002
  • Jeff acknowledged that justification was not shared for extending a 50 minute section for 1 credit hour to a 75 minute section.
  • Dan echoed concerns, added that it is in a 110 classroom and would affect other courses to be scheduled in a prime time window.
  • Dan called for a vote in favor of approving the request, vote denied.
• Fall 2026, PB 495 003 and PB 595 003 voted to be approved, no commentary.
• Fall 2026, FB 601 001 and FB 801 001 voted to be approved, no commentary.
  • Zachary asked how big the class is typically, Meagan acknowledged expectation in request for 25 students with no knowledge of history, Kyle acknowledged that this semester there are 11.
• Fall 2026, FTM 491 003 voted to be approved in bulk with FTM and FTD courses.
  • Jeff acknowledged that these are all studio courses which follow non-standard times, recommended approval especially for non-110 classroom spaces. They were approved three years ago and have timed out, and would just require renewal.
• Fall 2026, FTM 491 004 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTM 491 005 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTM 491 006 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTM 271 001 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTM 315L 201 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTD 321 001 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTM 315L 202 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTD 375 001 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTM 415L 201 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTD 376 001 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTM 415L 202 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTD 419 001 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTD 475 001 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTM 219 001 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, FTD 476 001 voted to be approved in bulk with FTM and FTD courses.
• Fall 2026, DAN 311 001
  • Dan called for a vote in favor of approving the request with the caveat of confirming that the second submission for DAN 311 001 is correct.
  • Chloe shared that Dance course times are typically used for rehearsals from experience as a Dance minor.
  • Vote approved.
• Fall 2026, DAN 310 001
  • Chloe shared that Dance course times are typically used for rehearsals from experience as a Dance minor.
  • Vote approved.

2026-2027 Chair

• One volunteer to chair next year from Zachary Lewis, who chaired the housing committee during the pandemic, rolling off as chair from his current committee, will have more time for next year.
• Dan called for a vote in favor of approving Zachary Lewis as chair, vote approved. 

Closing

• The meeting adjourned at 11:31 a.m by Chair Dan Deter.