Meeting - November 13, 2014
Agenda
UNIVERSITY LIBRARY COMMITTEE MEETING
Thursday, November 13, 2014
12:00 – 1:30 p.m.
Administrative Conference Room, Ground Floor
D. H. Hill Library
Agenda (PDF)
- Collections Budget – Greg Raschke, Associate Director for Collections and Scholarly Communication & Hilary Davis, Interim Head of Collection Management and Director of Research Data Services (Collections Budget PDF)
- Institutional History Initiative Update –Todd Kosmerick, University Archivist & Virginia Ferris, NCSU Libraries Fellow
- Makerspace Update – David Goldsmith, Associate Director for Materials Management & Adam Rogers, Emerging Technology Services Librarian
- Announcements, Items from the Floor, Future Agenda Items – Walt Wessels, University Library Committee Chair
Lunch will be served at this meeting, courtesy of Friends of the Library.
Directions to the Administrative Conference Room
Enter the foyer to D. H. Hill through the FIRST SET of glass doors. Turn left BEFORE passing through the second set of doors and go through doorway to stairwell. Take the stairs to the ground floor. Go through the interior door at the foot of the stairs—the conference room is to the right.
Information on access to the D.H. Hill Library for those with mobility impairments is available at: http://www.lib.ncsu.edu/disability-services.
Minutes
University Library Committee
13 November 2015 – Minutes
Members
Walt Wessels, Chair; Cassandra Brinkman; Maria Gallardo-Williams; Kerry Havner; Jeremy Howard; Martin Hubbe; Michael Hyman; Gary Little; Mitchell Moravec; Susan Osborne; Emily Smith; Elvira Vilches; Alice Warren
Staff
Susan Nutter, Vice Provost and Director of Libraries
Wendy Scott, Associate Director for Organizational Design & Learning
Chris Tonelli, Special Assistant to the Vice Provost & Director of Libraries
Guests
Carolyn Argentati, Deputy Director of Libraries
Greg Raschke, Associate Director for Collections & Scholarly Communication
Hilary Davis, Head of Collection Management and Director of Research Data Services
David Woodbury, Associate Head, User Experience
Adam Rogers, Emerging Technology Services Librarian
Todd Kosmerick, University Archivist
Virginia Ferris, NCSU Libraries Fellow
Collections Budget
Greg Raschke and Hilary Davis reviewed the recent journal review cuts and inflation for collections items that we consistently need to meet. Because of this inflation, databases could be cut; the Libraries was given $10,000 for new journals, but this is insufficient, and only amounts to about six journals.
Raschke and Davis then presented on the budget, including last year’s budget, one-time overhead, endowments, this year’s budget with inflation, and an effective budget.
A ULC member then asked about shared journal packages, as they noticed titles indicating a shared status via TRLN. According to Raschke, we do this with major packages already. He would like to highlight this more when a patron searches for a title, to promote and hopefully increase this sharing. ULC members agreed that highlighting these shared packages might offer an incentive, if we could highlight in front of faculty as well as senior administrators. Other consortiums, such as NC LIVE, would be highlighted as well. Walt Wessels asked how we can cut these shared packages, and Raschke explained that there is some flexibility built into our agreement with TRLN.
A ULC member asked how journal performance affects pricing, and Raschke responded by explaining how the Libraries calculates cost per use for the journals that we purchase, and how we take into account the number of citations and dissertations based on each journal. We aim to include journals in our collection that are frequently cited and heavily used by students and faculty.
A ULC member asked about the publishers, and why they aren’t held to a quality standard for their journals. Susan Nutter responded by saying that these companies will frequently perform on campus research to know what journals to acquire. She also pointed out that the cost per use differs across the UNC system, and Raschke mentioned that we had no red flags when the packages were reviewed, and that UNC only had one.
Davis then discussed how allocations differ from year to year. E-books are increasing, but monographs are decreasing in general. More is being allocated to journals, mainly to cover the ever increasing inflation – journals are still being cancelled. New, continuing money has been reduced substantially, making it difficult for the Libraries to continue purchasing quality, long lasting packages. One-time purchases include some of the overhead previously discussed, coverage for next year’s inflations, and investing in e-book packages for the current year.
A ULC member asked about cluster hires within the University, and how this affects the journals that we purchase. Davis confirmed that new hires are indicators for what to invest in for new journals. But we are not receiving money, and this pressure to target new hires should prompt more funding, sooner rather than later since the second round of hires is coming. Nutter mentioned that even with this pressure, the Libraries is one of the only units that didn’t receive additional support (OIT did for example). Preservation has been decreased in anticipation of journals we no longer have to bind because of cuts, but this is minimal and will not help the overall issue.
Davis mentioned that inflation is affecting allocation. A ULC member wants to distinguish between national inflation vs. publishing inflation. ARL ranks have decreased in the last 15 years or so, and the gab between NCSU Libraries is increasing on average. Since we won’t fund inflation, we’ll likely drop further. We’ve dropped three spots, but use is going up.
ULC approves budget.
Institutional History Initiative Update
Susan Nutter introduced Todd Kosmerick and Virginia Ferris and the fellows programming, including the Student Leadership Initiative and the Institutional History Initiative Update projects. Ferris identified five target departments, three of which are underway.
Identifying target members for oral histories, etc. showed an example resource from the historical state site. Kosmerick and Ferris discussed current and future oral histories.
A ULC member asked about extension/engagement and auxiliary groups, such as McKimmon. Greg Raschke mentioned a possible grant for digitization of extension units. With the departments doing the oral histories, the extension relationships have been noted and highlighted.
Makerspace Update
David Goldsmith and Adam Rogers described the current Makerspace in Hunt, which includes a single student worker in a small space, with 3D printing, 3D scanning, laser cutting, and electronic kits. Rogers also explained that 3D printing is a paid service, where students and faculty send in their design, and it’s printed on one of the Makerspace 3D printers, and that laser cutter use is by appointment only due to safety concerns. Rogers then passed around a 3D printed butter mold from the Museum of History.
With the Hunt Makerspace and the upcoming Hill Makerspace, we are targeting beginner to intermediate students and faculty, and showing that these are no longer the tools of just computer science, design, and engineering. We will offer workshops and events that are accessible to all skill levels, and we hope to cultivate partnerships with other Makerspaces on campus.