Agenda

UNIVERSITY SPACE COMMITTEE MEETING
Monday, June 3, 2019
Holladay Hall Conference Room 18
2:00 PM – 3:30 PM

Approval of the Minutes  – Arden

Consent Agenda (No Item(s)) – Arden (0 mins.)

Action Items

1. COS MEAS VRB Lab Suite 1602 and Room 1602C
   Space Request #19-08 – Moore (15 mins)

2. 3D Memo for Revised Space Principles
   (Info Item 19.01) – Jones-Humienny (10 mins)

Information / Discussion Items

1. Working Backfill Plan for Fitts-Woolard
   (Info Item 18.12) – Staff Support (15 mins.)

2. Brickhaven Occupants Relocation Update (I-440 Widening)
   (Info Item 17.04) – Moore (15 mins)

3. New Parking Development
   (Info Item 19.08) – Rainer (20 mins)

4. USDA Agriculture Research Service (ARS) Building
   (Info Item 19.10) – Johnson (10 mins)

5. Capital Projects Update
   (Info Item 17.03) – Smith (5 mins)

Other Business
Next Meeting: Monday, July 8, 2019, 2:00 PM – 3:30 PM
Adjourn

Minutes

UNIVERSITY SPACE COMMITTEE MEETING
Monday, June 3, 2019
Holladay Hall, Conference Room 18
2:00 PM – 3:30 PM

Members present:  Warwick Arden; Jon Horowitz (for Mladen Vouk); Mary Peloquin-Dodd

Staff Support members present: Imran Aukhil; Jeff Bandini; Lisa Johnson; Sumayya Jones-Humienny; Louis Hunt; Duane Larick; Liz Moore; Doug Morton; Margery Overton; Cameron Smith; Harlan Stafford

Guest(s): David Rainer

Additional Distribution: Matt Peterson; Barbara Moses

Approval of the Minutes

The minutes of the May 6, 2019 meeting were approved and have been posted.

Approval of the Consent Agenda

There were no items on the agenda.

Action Items

1. College of Sciences (COS) Marine Earth and Atmospheric Sciences (MEAS) Varsity Research Building (VRB) Lab Suite 1602, Space Request #19-08: L. Moore presented the request for the new COS Department Head hire, who plans to rebuild the department around the theme of geosciences for a changing planet. The new Department Head requires two labs: one for optically stimulated luminescence dating and one for cosmogenic nuclide dating. The former can be accommodated in Jordan Hall in space vacated by a MEAS retiree and the latter is requested in VRB Suite 1602, currently unoccupied. The Committee approved the request on the condition that College of Sciences work with the Office of the University Architect to find space efficiencies and consolidate within Varsity Research Building and Jordan Hall.
   
2. Deans, Directors, and Department Heads (3D) Memo for Revised Space Principles (Info Item 19.01): S. Jones-Humienny distributed the proposed 3D memo and the Space Principles with the 5/6/2019 revisions for final review. Discussion ensued regarding process refinement for non-university tenants. S. Jones-Humienny noted that the Space Principles are a guide and living document that may be revisited and edited as needed, whereas legal requirements are handled via lease agreements. L. Johnson stated that the driver for this iteration’s changes was backfill space triggered by the Fitts-Woolard and Plant Sciences projects and timely revisions are necessary. The Committee approved the proposed memo and the Space Principles revisions after removal of the first sentence.

Information / Discussion Items

1. Working Backfill Plan for Fitts-Woolard (Info Item 18.12): L. Johnson explained that there is no funding in the proposed legislative budget for Page and Mann Halls (to be totally vacated), or for Daniels Hall (to be partially vacated), with the completion of the Fitts-Woolard engineering building. Funding is needed for renovations to address building systems and infrastructure deficiencies, compliance with current building code, and accessibility requirements. Funding is also needed to accommodate different program needs for new occupants. L. Johnson recommended hiring a designer to master plan for a multi-phase renovation and move-in implementation that will occur over time as funding is procured. The Committee requested that project costs, options and priorities be reviewed at the next meeting.

2. Brickhaven Occupants Relocation Update (I-440 Widening) (Info Item 18.12): L. Moore projected the Brickhaven buildings and parking and distributed a handout to show impacts from the I-440 widening project. 516 Brickhaven and 520 Brickhaven buildings, with the associated storage shed and parking, will be demolished. The eastern portion of the parking at 512 Brickhaven will be demolished, but the building will remain. Approximately 72 parking spaces will be reconstructed to the south of 512. Ag and Human Sciences, currently split between the three buildings, is slated to go to Ricks Hall 2^nd Floor after it is renovated, but will swing to Broughton temporarily. Gregg Museum storage, currently in 516, will lease warehouse space. 4-H Youth Development and Future Farmers of America (FFA), currently in 520, may go to 3709 Hillsborough St. or elsewhere, to be determined after further cost assessment, but will also swing to Broughton temporarily. 512 Brickhaven will undergo minor renovations to increase space efficiencies to permanently accommodate some Ag and Human Sciences faculty and staff, plus allow for alignment of program activities. Storage for Ag and Human Sciences’ and 4-H Youth Development’s program materials must be relocated. These faculty and staff will swing to Broughton temporarily as well. Field storage and equipment from 520 Brickhaven can be replaced at Lake Wheeler Rd. Field Labs. Extension Information Technology, currently in 512, will remain. The deadline to vacate these buildings has been confirmed as 9/16/2019. L. Johnson stated that the funding garnered from negotiations with DOT will not be enough to address all needs; therefore, the priority for investment is in people space, not storage space. In addition, a water line will need to be replaced and truck access to the USDA building to be resolved. The Committee noted that whether or not Board of Governors (BOG) authority is required for these funds is yet to be determined. [Subsequent to the meeting, it was determined that this funding will require BOG authority.]
   
3. New Parking Development (Info Item 19.08): D. Rainer distributed handout “NCSU New Parking Development Draft May 2019” outlining parking impacts from the North Coliseum Deck’s end-of-life elimination, Housing Master Plan, addition of Fitts-Woolard, Plant Sciences and Carmichael Addition buildings, closing of perimeter Centennial Campus parking under power lines, and other real estate transactions. Given the number of variables in play, D. Rainer stated that Transportation cannot forecast future parking inventory with any certainty. However, based on current projected inventory losses, the assumption is that replacement parking will need to be constructed to accommodate faculty, staff, visitors, and students. He discussed nine proposed guidelines intended to support Transportation’s planning efforts with the goal of providing more parking for faculty and staff, especially during the peak times of 10:00 a.m. to 2:00 p.m. Monday through Thursday, by moving student spaces to the perimeter or eliminating some of them. The planned Bus Rapid Transit may coincide with the demolition of the North Coliseum Deck. In the meantime, Spring Hill is opening a surface lot, the Ferndell Rd. lot is adding 75 parking spaces, and Centennial Campus can accommodate 200 more people in the Partners Way Deck for new occupants.  The surface lot by the storm water measure (SWM) at Entrepreneurship Dr. was planned to accommodate a future parking deck; however, it may become part of the 32-acre development. The City of Raleigh (CoR) currently has no planned bus routes through Centennial Campus, but that may change when the new CoR Parking Director starts July 1^st. The committee requested that Transportation consider instrumenting spots for availability notification, similar to what the Town of Cary does downtown, and be mindful of aesthetic considerations with surface parking. They would like periodic updates on the status of parking needs and developments.

4. USDA Agriculture Research Service (ARS) Building (Info Item 19.10): L. Johnson relayed that the USDA is interested in investing $30 M in a new building on campus to be part of the Plant Sciences Initiative. The USDA proposed to the College of Agriculture and Life Sciences (CALS) creation of a research cluster between NC State and USDA faculty for a “Translational Research & Extension Pipeline (TREP)” to deliver innovation and technology from this research to NC farmers. Their initial proposal requested a site near the Plant Sciences Building on Centennial Campus.  L. Johnson projected a map of Centennial Campus highlighting the Innovation District development and showing that such a building would be too small in this campus context for the scale of existing and future development; therefore, a more appropriate location would be at Lake Wheeler Rd. Field Labs, where TREP is already on the long-range plan. The facility would be built via a land lease to the USDA. Additional information will follow as discussions proceed between CALS and USDA.
5. Capital Projects Status (Info Item 16.10): C. Smith distributed a handout and highlighted the statuses of the following projects: the Creamery Café & Education Center at Lake Wheeler has a bid opening today; The Restoration of Memorial Belltower has the cleaning and pointing accelerating to early fall with the bells currently under fabrication; construction has started on the DH Hill Academic Success Center; Carmichael Renovation and Expansion has an upcoming topping-out steel celebration; excavation has started for the Plant Sciences Building; Dan Allen Dr. storm water measure work is underway; Cates and Dunn Avenues have road work underway; and Price Music Center and Stewart Theatre both have projects underway.

Meeting Adjourned at 3:30 PM.