Agenda

UNIVERSITY SPACE COMMITTEE MEETING
Wednesday, June 15, 2016
Holladay Hall Conference Room 18
2:00 PM – 3:30 PM

Approval of the Minutes – Arden

Consent Agenda Process and Approval – Johnson / Arden (5 mins.)

Action Items

1. Athletics – Broughton Hall Swing Space, Req. #16-13,
Time Extension of Current Swing Space Use for Air Rifle Team and
Additional Space for Communications & Marketing – Jones-Humienny (20 mins.)

Information / Discussion Items
1. DH Hill Student Success Center Update (Info Item 16.03)
Guests: Mike Mullen, Susan Nutter, Carrie Zelna, Patrick Deaton – Johnson / Johnson (20 mins.)

2. Office of General Counsel, Holladay Hall, Office for New Attorney
Request #16-16 – Johnson (10 mins.)

3. University Academic & Research Space Analysis 2016
Challenges and Strategies (Info Item 15.15) – Johnson (5 mins.)

4. Classroom Utilization & Planning Studies Update
(Info Item 16.02) – Moore (20 mins.)
Other Business

Next Meeting: Wednesday, July 20, 2016, 9:30 AM – 11:00 AM

Adjourn

UNIVERSITY SPACE COMMITTEE MEETING
Wednesday, June 15, 2016
Holladay Hall Conference Room 18
2:00 PM – 3:30 PM

CONSENT AGENDA
ALL ITEMS ARE RECOMMENDED FOR APPROVAL
1. Office of International Affairs, Passport Acceptance Office
Request #16-02
a. Location: Witherspoon 321 & 321A
b. Assignable Square Feet: 300 ASF
c. Lease Terms: Campus Enterprises lessor to Office of International Affairs; $1.75/SF/month, total $6,300/yr.

2. Plant Pathology, Site for Three New Greenhouses @ Horticulture Field Labs
Request #16-10
a. All three greenhouses will be on land allocated to CALS (versus West Research Annex, as previously requested)
b. Final location to be determined in coordination with the University Landscape Architect

3. Consortium for Nonproliferation Enabling Capabilities (CNEC) / Nuclear Engineering, Research Bldg. II, Lab 301, 301A, 301B
Lease Request #16-14
a. Reason: Research now requires a dedicated fume hood
b. Rentable Square Feet: 2,183 RSF
c. Lease Terms: $17.81/RSF, total $38,224/yr.
d. Funding Source: 201460 for the college’s share of the lease costs; the college requests an F&A subsidy
e. Duration: TBD
f. Timing: ASAP for September move
g. Other: The space vacated by this proposed move (RBII 102, 109 & 121) will be reassigned to Dr. Franky So in MSE.

4. Small Business & Tech. Development Ctr., 46 Haywood St., Ste. 212, Asheville, NC
Lease Renewal Request #16-15
a. Description: Office and conference space
b. Rentable Square Feet: 1,589 RSF
c. Lease Terms: $25,000 – $28,000 per year anticipated
d. Funding Source: Account 211022-54995
e. Duration: 10/1/2016 to 9/30/17; with (3) 1-year renewals
f. Timing: Current lease expires 9/25/16
g. Other: SBTDC is requesting a temporary lease from 9/26/16/ to 9/30/16

Minutes

UNIVERSITY SPACE COMMITTEE MEETING
Wednesday, June 15, 2016
Holladay Hall, Chancellor’s Conference Room 18
2:00 PM – 3:30 PM
Present: Warwick Arden; Scott Douglass; Alan Rebar; Jeff Bandini; Lisa Johnson; Sumayya
Jones-Humienny; Liz Moore; Margery Overton; Katie Perry; Matt Peterson; Ralph Recchie;
Kevin MacNaughton; and Harlan Stafford.
Not Present: Louis Hunt; Duane Larick; Cynthia Williford.
Guests: Carolyn Argentati, Patrick Deaton, Chris Johnson, Mike Mullen, Carrie Zelna.
Approval of the Minutes
The minutes of the May 9, 2016 meeting were approved and have been posted.
Approval of the Consent Agenda
The committee approved Consent Agenda request numbers: #16-02; #16-10; and #16-15.
The committee deferred action on request #16-14, per H. Stafford’s request.
Action Items
1. Athletics – Broughton Hall Swing Space, Time Extension of Current Swing Space Use for
Air Rifle Team and Additional Space for Communications & Marketing, Req. #16-13: S.
Jones-Humienny explained that Athletics and ROTC units moved from Reynolds Coliseum
to Broughton swing space temporarily while Reynolds was being renovated, with the stipulation
that they would move back when the project completes in August, 2017. Athletics is
now requesting:

a. To continue using office 1228 and practice areas 1331, 1331A and 1331C for Air Rifle
(Small Bore Rifle currently practices off campus) and gain: 1223 for equipment storage;
1330 and 1332 for men’s and women’s changing rooms; and 1333, where Food
Pantry is located, for a larger practice area. The Reynolds renovation project will not
provide air conditioning on the basement level, which Athletics maintains is unsafe for
the team, and has reduced their team area by approximately 195 ASF. The duration of
continued swing space use would be until a permanent location is found; several possibilities
are being investigated, but currently no time line or funding source has been
identified.
b. To backfill the 3rd Floor Diesel (southeast) Wing that Athletics units are vacating at the
completion of the Reynolds Renovation project with the Athletics’ Marketing and Communications
units that are currently leasing space in Valentine Commons. This would
allow them to save the money otherwise spent on rent expenditures and apply it to a
permanent location. Again, the duration would be until a permanent location is found;
several possibilities are being investigated to co-locate with Rifle, but currently no time
line or funding source has been identified.

Broughton will continue to be pressured as swing space for upcoming renovation projects
for Patterson, Carmichael, Bureau of Mines, Cox/Dabney and various CFEP project locawww.
ncsu.edu/provost/governance/admin_committees/spacecom
tions. Space Principle 9.14 was cited as a reason these projects would have higher priority
than a self-liquidating unit such as Athletics. The committee approved a 12-month extension
only for the space Air Rifle currently occupies in Broughton 1228, 1331,
1331A and 1331C, as Food Pantry occupies 1333. Because Broughton swing space assignments
are based on the condition that occupants must have a permanent location and
a time line determined, the USC would like for Athletics to report back in 6 months and
again in 12 months on the progress being made to find the Rifle Team a permanent location
if the long-term plan excludes returning to Reynolds. The USC declined the request
for additional space to relocate the Athletics Communications and Marketing units, due to
Space Principle 9.14 and the pressure from numerous appropriated project renovations
needing this swing space.
Information / Discussion Items
1. DH Hill Student Success Center Update (Info Item 16.03): C. Johnson stated that the proposed
Success Center design would bring several DASA functions/services together in
one place located on the library’s North (Old) Bookstack’s second floor, with a new twolevel
staircase in the South (New) Bookstack creating a direct connection from the first
floor information desk. He distributed a handout of the concept design with a project description
and executive summary. M. Mullen explained that the existing tutoring space in
Park Shops was limited, and that the DH Hill proposal would allow for the transition to a
drop-in (rather than schedule ahead) model of tutoring service. P. Deaton noted that the
stair was also important for the Visualization Studio, which will be relocated from the second
to the third floor. The vision for the library on these two floors is to gain more study
space. He added that the third floor areas above need renovation at the same time and
that the stack stairs and elevators in the North Bookstack also need upgrading. L. Johnson
stated that the cost estimate was being reviewed and would be brought to the committee
at a future meeting, but the bulk of the cost is in plumbing, mechanical, electrical
and telecom upgrades. The committee noted that good progress is being made that will
benefit the students.
2. Office of General Counsel (OGC), Holladay Hall, Office for New Attorney Req. #16-16: L.
Johnson stated that a real estate attorney hire starting in late July needs space in Holladay
Hall proximate to the rest of the OGC. This attorney is in addition to the recently
hired university compliance attorney, Bradley Trahan, located in 1E. An interim solution
must be found until the long-term plan can be implemented that moves Mary Lelik and
Jan Henderson to Peele Hall with the rest of the Office of Institutional Research and Planning
(OIRP). The committee directed staff to investigate options. [Subsequent to the
meeting, S. Jones-Humienny met with Provost Arden and Kelly Wick on 7/6/2016 to review
current space assignments in Holladay Hall and discuss options. Office 101A is currently
vacant, but was determined to be too small. Provost Arden is to speak with Chancellor
Woodson, VC Rebar and VC Douglass regarding several proposed options.]
3. University Academic & Research Space Analysis 2016 – Challenges and Strategies (Info
Item 15.15): L. Johnson explained that OIRP recently rehired the retired Associate Director
for Institutional Research, Lewis Carson, to assist with providing the data in the format
needed to move the space analysis forward. The Office of the University Architect’s
www.ncsu.edu/provost/governance/admin_committees/spacecom
(OUA) planners have been meeting regularly with L. Carson and OIRP, but due to the recent
changes in OIRP that necessitate the time-consuming process of recreating the
needed data, the 2017-19 Biennial Six-Year Capital Plan will have to be updated without
the benefit of the projected growth analysis.
4. Update: Classroom Utilization & Planning Studies (Info Item 16.02): L. Johnson stated
that this was to be the first comprehensive study of classrooms to be done by the university;
there are about 235 “110” classrooms (general-use classrooms, used for
scheduled instruction, that are not designed for a specific subject or discipline) across
campus. A multi-phase effort is now underway. Former AVC Steve Arndt approved using
Facilities funds for Phase 1, which L. Moore explained, revealed that: 23% of classrooms
have environmental quality issues; 50% have limited or inconsistent AV technology;
31% still have departmental supported technology; and 45% have poor to fair
quality furnishings or layouts. Phase 2 will include a gap analysis and create a prioritized
list of renovation and upgrade projects. Additional funding is needed to proceed
with this next step. Phase 3 will examine operations, support, and funding needs and
compare the university to peer institutions.
Meeting Adjourned at 3:20 PM.