{"id":681,"date":"2023-09-22T11:33:26","date_gmt":"2023-09-22T15:33:26","guid":{"rendered":"https:\/\/committees.provost.ncsu.edu\/campus-development\/?page_id=681"},"modified":"2023-09-26T11:28:06","modified_gmt":"2023-09-26T15:28:06","slug":"space-principles","status":"publish","type":"page","link":"https:\/\/committees.provost.ncsu.edu\/campus-development\/space-principles\/","title":{"rendered":"Space Principles"},"content":{"rendered":"

1. Responsibility: <\/span>The Campus Development\u00a0Committee (Committee) has delegated authority to allocate\u00a0space\u00a0for all university uses within state-owned buildings and on state-owned land allocated to the university, regardless of location. <\/span>The <\/span>Committee<\/span> assigns and reassigns space to meet the institution\u2019s overall priorities and strategic needs based on the highest and best use for the University, with one exception: The Chancellor approves all space assignments in Holladay Hall.\u00a0<\/span><\/p>\n

2. Campus Planning Subcommittee (CPS): The CPS has delegated authority to make space decisions up to $4M in value and set the Committee\u2019s Consent Agenda.<\/span><\/p>\n

3. Transparency: Activities of the <\/span>Committee<\/span> will be transparent. Meeting agendas, meeting minutes and the status of all requests will be available for review.<\/span><\/p>\n

4. Local Space Committees: Each College and Division will establish a Local Space Committee to consider and prioritize local needs within their allocation of university-controlled space. This local space committee may also make space requests to the <\/span>Committee<\/span>.<\/span><\/p>\n

5. Making a Space Request: All requests for new space, reallocation of space, or change in use of space will be made by completion of a Space Request form and submission to the CPS. Persons making requests may attend a CPS or Committee meeting.<\/span><\/p>\n

6. Strategic Plan: Each unit\u2019s Strategic Plan should identify space needs that enhance campus stewardship by ensuring the highest and best use of land, resources, and facilities.<\/span><\/p>\n

7. Capital Improvements: Capital improvement proposals, which are strategic (of high impact) or $4M and above, that create new space or change the use of existing space will require the involvement of the <\/span>Committee<\/span> during visioning and programming for consideration by the Executive Officers. <\/span>[Add link]<\/span><\/i><\/p>\n

8. Backfill Plans: Units that receive new or different space shall vacate existing space.\u00a0 Units may submit a backfill plan as part of the Space Request process. The CPS or Committee will reassign the vacated space for the highest and best use for the University.<\/span><\/p>\n

9. Sponsored Programs: All proposals for external funding must resolve space needs prior to the implementation of an award. Decisions about space for sponsored programs will consider three factors: identifying the best space that helps the University meet its obligations to perform under the research contract; the availability of a budget sufficient to pay for the space; and the procurement strategy that provides the greatest financial return.\u00a0<\/span><\/p>\n

10. Assessing Space Requests: The process for reviewing space requests at the local and university levels will be guided by:<\/span><\/p>\n

10.1 Space should support the overall educational mission of the University and unit.<\/span><\/p>\n

10.2 The<\/span> Physical Master Plan: Framing the Future | 2023<\/span><\/a> space standards will be used as the benchmark for assessing the type and quantity of all space allocated.<\/span><\/p>\n

11. Preferred Space Priorities: the following priority order will guide space decisions:<\/span><\/p>\n

11.1 University Strategic Plan initiatives<\/span><\/p>\n

11.2 Availability of safe and accessible teaching space to meet course offerings and curricular needs: priority is given to \u201c110\u201d classrooms, which are assigned to, and under the scheduling control of, Registration and Records, who determines room use prioritization.\u00a0<\/span><\/p>\n

11.3 Requests that demonstrate interdisciplinarity and commitment to sharing of resources, equipment, and\/or physical infrastructure<\/span><\/p>\n

11.4 Co-location of programmatically related activities<\/span><\/p>\n

11.5 Units and programs that demonstrate higher research and scholarship productivity.<\/span><\/p>\n

11.6 Each full-time employee is to be limited to one office\/workstation and utilize touch-down space elsewhere on campus.<\/span><\/p>\n

11.7 Hybrid work arrangements: employees working fewer than three days a week on campus to utilize strategies such as workspace hoteling.<\/span><\/p>\n

11.8 Emeriti faculty may share office space, based on availability, in accordance with POL 05.20.02 section 2.3.<\/span><\/p>\n

11.9 Graduate students with funded assistantships shall be provided shared office facilities based on availability and, where appropriate, utilize strategies such as workspace \u2018hoteling\u2019.<\/span><\/p>\n

11.10 Long-term storage (items not requiring regular access) shall be stored at the Central Receiving Warehouse or at an off-campus location. Files and\/or records shall be digitized for those types of information not prohibited by regulation or law.<\/span><\/p>\n

12. Leasing \/ Use Agreements in Appropriated Space<\/span>1<\/sup><\/span>: The use of appropriated space by a non-university entity must be approved by the Committee. The following criteria will be used to guide space decisions:<\/span><\/p>\n

12.1 There is a specific programmatic requirement and unique partnership that make the location of this non-university entity in an appropriated space critical to an academic, research, or service component of the university\u2019s mission.<\/span><\/p>\n

12.2 The amount and use of appropriated space leased is minimized.<\/span><\/p>\n

12.3 The location of this non-university entity in an appropriated space is intended to be an interim solution and not a long-term solution; careful consideration will be given to the duration of the agreement.<\/span><\/p>\n

12.4 At least fair market value will be achieved as part of the agreement.<\/span><\/p>\n

Footnotes:<\/span><\/p>\n

    \n
  1. Appropriated Space is defined as space funded by the State of North Carolina\u2019s Base Budget to build, maintain, and operate the space. <\/span>G.S. 143C-1-1(d)(1c)<\/span><\/a><\/li>\n<\/ol>\n

     <\/p>\n

    Created 8\/14\/23
    \nRevison 1: 9\/18\/23<\/p>\n","protected":false},"excerpt":{"rendered":"

    1. Responsibility: The Campus Development\u00a0Committee (Committee) has delegated authority to allocate\u00a0space\u00a0for all university uses within state-owned buildings and on state-owned land allocated to the university, regardless of location. The Committee assigns and reassigns space to meet the institution\u2019s overall priorities […]<\/p>\n","protected":false},"author":19,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"sub-page.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-681","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/committees.provost.ncsu.edu\/campus-development\/wp-json\/wp\/v2\/pages\/681","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/committees.provost.ncsu.edu\/campus-development\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/committees.provost.ncsu.edu\/campus-development\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/committees.provost.ncsu.edu\/campus-development\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/committees.provost.ncsu.edu\/campus-development\/wp-json\/wp\/v2\/comments?post=681"}],"version-history":[{"count":6,"href":"https:\/\/committees.provost.ncsu.edu\/campus-development\/wp-json\/wp\/v2\/pages\/681\/revisions"}],"predecessor-version":[{"id":696,"href":"https:\/\/committees.provost.ncsu.edu\/campus-development\/wp-json\/wp\/v2\/pages\/681\/revisions\/696"}],"wp:attachment":[{"href":"https:\/\/committees.provost.ncsu.edu\/campus-development\/wp-json\/wp\/v2\/media?parent=681"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}